Office Specialist II Supervisor (Administrative Assistant to the Superintendent)

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

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Riverview Psychiatric Center

Job Class Code: 6593
Grade: 22
Salary: $23.67 - $34.05 per hour

Location: Augusta, Maine 

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Watch this video to learn more about building your career with us at Riverview Psychiatric Center: Come Join Our Team!

Riverview Psychiatric Center is seeking a highly organized and professional Office Specialist II Supervisor to provide advanced administrative support to the Office of the Superintendent. This confidential position serves as a key member of the leadership support team and is responsible for coordinating executive-level administrative functions that contribute to the efficient operation of the organization.

In this role, you will manage the day-to-day administrative activities of the Superintendent’s Office, including preparing and editing correspondence, maintaining policies and procedures, coordinating office operations, and supporting board and committee meetings. You will serve as a liaison between the Superintendent and internal and external stakeholders, helping to ensure effective communication and follow-through on important initiatives and organizational priorities.

This position also plays an important role in monitoring regulatory and licensing requirements, tracking customer concerns, maintaining administrative records, and identifying opportunities to improve office processes and efficiencies. Success in this role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while handling confidential information with discretion and professionalism.

The ideal candidate is a proactive problem-solver with experience supporting executive leadership, strong written and verbal communication skills, and the ability to work independently in a fast-paced environment. If you enjoy providing high-level administrative support and contributing to the success of an organization, we encourage you to apply.

Minimum Qualifications: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Licensing Requirements:

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License

Agency information:

Riverview Psychiatric Center, in collaboration with the community, is a center for best practice, treatment, education and research, for individuals with serious, persistent mental illness, and co-occurring substance use disorders. Hospital leaders have worked hard to implement changes and establish quality measures of distinction. To continue our goal of becoming a leader within the Behavioral Health field, we are looking for candidates who work well in a team and are enthusiastic and dedicated to providing compassionate care. We hold accreditations by CMS and the Joint Commission.

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunities for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. 

Application Information:

For additional information about this position or to request a paper application, please contact Tiffany Smith at 207-624-4672 or via email at [email protected]. 

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). 
• Retirement Plan – The State contributes the equivalent of 18.91% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

 As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.