Office Manager - P&F

Under general supervision of the Parks and Facilities Director, supervises staff and performs a variety of administrative functions to support the activities of the Department

• Associate’s degree with four (4) years of relevant administrative experience and one (1) year of supervisor experience; a bachelor’s degree is preferred; or a combination of equivalent years of experience and education.
• Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.

 

• Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
• May be subject to bending, reaching, kneeling and lifting such as retrieving files, records, and reports. 
• Full-time work hours for this position consist of nights, weekends, holidays, and overtime.  Rotating weekend and overtime scheduling is a requirement for the operations of this facility.
• Work schedule for this position may include working on religious holidays.
• Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Supervise and direct the daily activities of the support staff through appropriate delegation, managerial support, and work supervision
• Responsible as a timekeeper and assists in tracking the payroll system.
• Screen and assign workload; plan, prioritize and assign tasks and projects; assist in developing performance standards.
• Counsel, train and coach staff; monitor work, develop staff skills, and evaluate performance; identify training needs and develop training for staff.
• Monitor operations and procedures and submit recommendations for improving the work group functions and processes; clarify and reconcile issues relating to policies and procedures.
• Meet regularly with staff to offer support and guidance; analyze and evaluate issues and recommend and implement solutions.
• Research staffing, budget and administrative issues to resolve questions and validate information; assures the accountability and integrity of all procedures, transactions and required documentation; collects data, and compiles reports.
• Resolve problems, create solutions, allocate resources, and assure quality of workplace products.
• Review, investigate, and correct errors and inconsistencies in data entries, transactions, documents, procedures and reports.
• Serve as an information source and liaison between the work group and various organizations and agencies; serves on committees, task forces and other groups as requested.
• Coordinate information and assure effective communication between work groups and County departments.
• Assist Director with budget.
• Assisting Building & Grounds Manager & all department staff when needed
• Backup for Event Coordinator.
• Receive, open, review and distribute all mail.
• Perform other related duties as assigned.