Business Support, Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Administrative Assistant – Calendar/Events Management

Position Overview

We are seeking a proactive and detail-oriented Administrative Assistant to join our team in the Philippines. This onsite role will provide critical calendar management and administrative support to senior leaders while leveraging events experience to enhance operational efficiency.

Key Responsibilities

Calendar Management

• Manage and coordinate complex calendars for key Executives
• Schedule meetings across multiple time zones, ensuring optimal timing for all participants
• Proactively resolve scheduling conflicts and prioritize meeting requests
• Send meeting invitations, track responses, and maintain accurate calendar records
• Adjust and rescheduling meetings as needed, including after-hours modifications to accommodate attendees from different regions

Administrative Support

• Provide general administrative assistance to the leadership team
• Coordinate logistics for meetings, including room bookings and technical requirements
• Prepare meeting materials and documentation as required
• Handle correspondence and communication on behalf of the team
• Support ad-hoc projects and tasks assigned

Event Coordination Support

• Apply events management experience to support team activities and initiatives
• Assist with planning and coordinating internal events or gatherings
• Manage event-related logistics and vendor communications when applicable

Required Qualifications

Experience & Skills

• Proven experience in calendar management and executive support
• Background in events management or coordination
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word)
• Ability to work independently and anticipate needs proactively
• Experience supporting multiple executives or senior leaders simultaneously
• Familiarity with cross-cultural business environments
• Understanding of different time zones and international business hours
• Previous experience in corporate facilities or workplace services

Work Requirements

• Must be based in the Philippines
• Flexibility to work after office hours on an as-needed basis (not daily) to manage calendar adjustments for attendees in other time zones
• Strong time management skills to balance regular duties with occasional extended hours

Key Competencies

• Discretion and confidentiality in handling sensitive information
• Problem-solving mindset with ability to make sound decisions
• Adaptability and flexibility in a fast-paced environment
• Strong interpersonal skills and professional demeanor
• Customer Service Orientation

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

To apply, please submit your resume and a brief cover letter highlighting your relevant calendar management and events experience.

Location:

Remote –Makati, Philippines, Taguig, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.