Business Support, Administrative Services

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About the role:

As a Receptionist, you will play a key role within the Receptionist team. Reporting to the site manager, you are the first point of contact for all incoming calls from clients, employees and the general public. Ensuring the experience provided is seamless, welcoming, professional, aligned to the highest standards required by JLL and our client is paramount.

 

What this job involves:

• Manage the telephone console, receive and divert incoming calls
• Receive, greet, guide visitors including co-ordination with employees
• Responsible for maintaining telephone registers
• Responsible for maintenance and upkeep of the front office/ reception area – clean and presentable at all times
• Administer meeting and conference room bookings
• Distribute of internal and external mails throughout the office and coordinate with courier companies to handle outbound mails and parcels
• Monitoring and ensure pantries are clean and tidy
• Maintain records for office supplies and services order expenses and assist in invoice processing
• Maintain records of team’s itinerary
• Oversee records tracking parking utilization and occupancy.
• Co-ordinate the printing of business cards
• Responsible for ensuring availability of magazines/ brochures and directory signage
• Provide a Helpdesk service, maintain Helpdesk Tracker and escalate calls to the Facilities Manager depending on urgency
• Provide assistance in general administrative activities and any other duties as assigned by
• Co-ordinate and assist with local office events
• Contribute information of inclusion in the Monthly Report submitted to
• Utilize the systems of to effectively manage contractors and report on their performance
• Ensure compliance of regulations / requirements of management
• Coordinate incoming user requests and assign them to the appropriate responsible personnel for handling. 

Sound like you? To apply you will have:

• Diploma or above with relevant experience
• Certificate in Secretarial, Business Studies, or equivalent
• Computer literacy is a definite pre-requisite
• Good command of English and Chinese

 What you can expect from us

We’re an entrepreneurial, inclusive culture. We succeed together - across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

Location:

On-site –Taipei, Taiwan, China

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.