Procurement Supervisor

Creating Life Better Here starts with you. At San Juan Regional Medical Center, we're more than a healthcare provider—we're a values-driven organization dedicated to delivering exceptional care. As a team member, you help fulfill our mission to make life better here for our community.

Under the direction of the Supply Chain Director, the Procurement Supervisor leads and supports strategic sourcing, purchasing,
contract administration, and supplier relationship management activities for San Juan Regional Medical Center (SJRMC) and San Juan
Health Partners (SJHP). This role ensures the timely procurement of medical and non-medical supplies, capital equipment, and
contracted services necessary to support patient care, facility operations, and administrative functions.

The Procurement Supervisor works closely with department leaders, vendors, and internal stakeholders to ensure timely procurement
of supplies, equipment, and services while maintaining compliance with organizational policies and regulatory requirements. This
position provides day-to-day oversight of procurement operations, assists with process improvement initiatives, supports contract
compliance activities, oversees capital requests, and supervises the procurement staff.

This position is responsible for managing capital purchasing initiatives, supporting contract negotiations and renewals, analyzing
purchasing trends and cost variances, and driving continuous process improvement initiatives that improve operational efficiency,
supplier performance, and cost savings

Required Behaviors:

• As you go about fulfilling this mission, your work habits and work relationships should embody SJRMC's values. These values are our culture, our identity as an organization. Sacred Trust, Personal Reverence, Thoughtful Anticipation, Team Accountability and Creative Vitality ask more of us than merely completing some list of tasks. Our values ask for a deeper level of commitment, and what is asked of us we freely give because we believe in our mission.

Required Qualifications:

• Associate degree in Business, Supply Chain Management, Healthcare Administration, Finance, or related field preferred; equivalent education and experience may be considered. Bachelor’s degree preferred.
• Minimum two (2) years of experience in purchasing, procurement, healthcare supply chain, inventory management, or related field.
• Experience with ERP purchasing and inventory management systems.
• Knowledge of procurement regulations, purchasing methods, contract administration, and supply chain best practices.
• Intermediate proficiency in Microsoft Office Suite, particularly Excel and data analysis tools.
• Strong analytical, negation, organizational, communication, and problem-solving skills.
• Excellent written and verbal communication skills with demonstrated business correspondence proficiency.
• Ability to maintain confidentiality and manage sensitive information appropriately.
• Healthcare procurement or hospital supply chain experience.
• Experience supporting contract administration and vendor management activities.
• Prior lead or supervisory experience preferred.
• Professional certifications preferred:
• Certified Materials & Resource Professional (CMRP)
• Certified Professional in Supply Management (CPSM)
• Certified Supply Chain Professional (CSCP)
• Certified Purchasing Professional (CPP)
• Certified in Production and Inventory Management (CPIM) 

Duties and Responsibilities:
Procurement and Strategic Sourcing

• Manage the procurement lifecycle for medical supplies, non-medical supplies, equipment, services, and capital purchases.
• Develop and maintain strategic supplier relationships to support organizational cost-reduction and operational efficiency initiatives.
• Evaluate requisitions, purchasing requests, and sourcing options to ensure best value, quality, and compliance.
• Prepare and manage competitive bid specifications, RFPs, supplier evaluations, and procurement documentation.
• Negotiate pricing, service agreements, contract terms, freight terms, warranties, and supplier performance expectations.
• Analyze purchasing trends, usage history, and cost variances to identify savings opportunities and support departmental budgeting initiatives.
• Utilize Group Purchasing Organization (GPO) agreements and sourcing strategies to maximize contract compliance and financial performance.

Contract and Vendor Management

• Review, coordinate, and manage procurement contracts, supplier agreements, and GPO agreements to ensure compliance with organizational standards and regulatory requirements.
• Coordinate contract execution processes, approvals, signatures, pricing updates, and ERP system documentation.
• Maintain accurate contract files, supplier records, purchase orders, and procurement documentation.
• Research warranties, service agreements, and repair responsibilities related to equipment and capital assets.
• Monitor vendor performance and resolve issues related to delivery, quality, invoicing, and contract compliance.

Capital Purchasing Oversight

• Oversee all capital purchasing activities to ensure policy compliance, cost-effectiveness, and timely processing.
• Ensure accurate tracking of purchase request dates, PO issuance dates, delivery and receiving timelines, list price versus negotiated pricing, and contract compliance.

Inventory and Operational Support

• Support receiving, inventory control, storage, and distribution functions as needed.
• Assist Accounts Payable with invoice reconciliation, PO matching, and inventory adjustments.
• Participate in ERP system testing, troubleshooting, upgrades, and workflow optimization initiatives.

Process Improvement and Compliance

• Analyze procurement workflows and recommend operational improvements that increase efficiency, reduce costs, and strengthen internal controls.
• Ensure adherence to procurement laws, ethical purchasing standards, healthcare regulations, and organizational policies.
• Participate in value analysis teams, stakeholder meetings, and cross-functional committees representing Supply Chain Management.
• Keep informed of market conditions, industry trends, emerging technologies, and new product developments.
• Supervises and mentors a team of purchasing and contracting professionals, providing leadership, guidance, team development, training, conflict resolution, and support between staff and operating stakeholders to ensure high performance and professional development within the department.
• Each caregiver is responsible for implementing SJRMC’s Service Standards into their daily work: Safety, Courtesy, Effectiveness, and Stewardship
• Other duties as assigned

Physical Demands and Environmental Work Conditions:

• Prolonged periods of sitting and computer work.
• Occasional lifting of supplies or materials up to thirty (30) pounds.
• May require occasional schedule flexibility to support operational needs.
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.