Administrative Specialist III

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Closing Date:

Type of Position:

Staff - ClericalNo

Job Type:

RegularNo

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

Disability Resource Center

Summary of Job Duties:

The Administrative Specialist III is the frontline office representative for the Disability Resource Center (DRC). The Administrative Specialist III plays an essential role in contributing to the overall success of the DRC, and creating a welcoming and inclusive environment for the UA Little Rock campus community. This position assists with day-to-day operations and consults with faculty, students, other campus stakeholders, and outside entities regarding Universal Design and reframing disability. This position is governed by state and federal laws and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a high school diploma, plus one year of specialized training in business management, business education, or a related field;
• Two (2) years of experience in a specialized or a related field applicable to work performed.

OTHER JOBRELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS.

Preferred Education and/or Experience:

• Bachelor’s degree;
• Proficiency in Workday;
• Proficiency in the Google Suite;
• Proficiency in American Sign Language or Spanish.

Job Duties and Responsibilities:

• Coordinate the departmental budget in Workday and in Google Sheets, ensuring accurate codes and charges for all encumbrances and disbursements in both programs.
• Maintain a record of budget changes and financial status reports.
• Communicate with vendors and other UA Little Rock departments to answer questions and resolve account and billing discrepancies
• Process purchase requisitions for goods and services, and follow up with vendors to ensure on-time delivery and payment
• Research the current versions of UA Little Rock vendor and supplier contracts
• Complete yearly university inventory process for DRC digital equipment and adaptive technology.
• Monitor supply and equipment stock, determine needs, and place requests for necessary items. 
• Operate and provide routine maintenance of office equipment (i.e., changing cartridges)
• Establish and maintain an organized file system
• Welcome and assist students and visitors, keeping a clean and professional-looking welcome space
• Coordinate the process for students to obtain services through the DRC, including information on applications, appointment setting, accommodations, and accessible parking
• Receive and direct incoming calls appropriately
• Schedule appointments with DRC staff using Google Calendar processes
• Enter student information into the DRC database when appropriate
• Consult and collaborate with faculty, students, other campus stakeholders, and outside entities to assist students in navigating disability-related barriers
• Establish collaborative relationships by serving on campus committees as appropriate
• Participate in strategic plan activities
• Sort and distribute letters and parcels
• Run errands on campus
• Perform other related duties as required

Knowledge, Skills, and Abilities:

• Proficient in preparing financial spreadsheets in Microsoft and Google Sheets
• Demonstrate knowledge of budget management and bookkeeping
• Effective interpersonal communication, writing, and organizational abilities
• Ability to use word processing applications
• Ability to adapt to a diverse and dynamic environment
• Ability to demonstrate a growth mindset and an understanding of knowledge acquisition

Additional Information:

$30,733Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Julie Shelby, Disability Resource Center Director, 501-916-3143, [email protected]

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Kneeling, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Balancing, Climbing, Driving, Hearing, Kneeling, Pulling, Pushing, Reaching, Stooping

Benefits Eligible:

Yes