Office Manager – Automotive Finance BHPH

Description

We are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day administrative, accounting, and operational functions of our automotive finance operation. This role plays a key part in maintaining accurate financial records, supporting dealership compliance, and ensuring smooth office workflow.

The ideal candidate is dependable, analytical, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism and integrity.

Key Responsibilities

Accounting & Financial Operations

• Post vehicle deals, customer payments, and adjustments accurately 
• Reconcile accounts and maintain accurate financial records 
• Assist with preparation of financial statements and operational reports 
• Monitor account activity, discrepancies, and reporting accuracy 
• Support month-end closing processes and daily cash balancing 

Cash Handling & Reporting

• Verify all payments and deposits are properly accounted for 
• Review and audit transactions for accuracy 
• Identify and resolve discrepancies in a timely manner 
• Maintain organized documentation and reporting processes 

Deal Processing & Compliance

• Process and finalize vehicle paperwork and contracts 
• Ensure deal files are complete, accurate, and compliant 
• Assist with title work, lien processing, and document management 
• Maintain confidentiality and adherence to company policies and regulations 

Office & Administrative Support

• Oversee daily office workflow and administrative functions 
• Coordinate with vendors and internal departments as needed 
• Assist with payroll and other office support duties 
• Provide operational support to management and collections teams 

Qualifications

• Previous accounting, bookkeeping, or office management experience preferred 
• Automotive dealership or finance industry experience is a plus 
• Strong attention to detail and organizational skills 
• Experience with Microsoft Excel and dealership management software preferred 
• Ability to work independently and manage multiple responsibilities 
• Professional communication skills and strong work ethic 

What We’re Looking For

• High level of integrity and accountability 
• Strong problem-solving and organizational abilities 
• Team-oriented mindset with a positive attitude 
• Ability to thrive in a fast-paced environment 
• Reliable, dependable, and committed to accuracy 

Why Join Our Team?

We are looking for someone who wants to be part of a growing team environment where accuracy, professionalism, and customer service matter. This position offers the opportunity to play a vital role in the daily success and long-term operations of the business.