General Clerk III- HVAC Clerical Support

General Clerk III- HVAC Clerical Support- Marine Corp Base Camp Lejeune

Top reasons to work at EMI Services, a subsidiary of TechFlow:

• Annual Increases- Wages and Allowance
• Local 2924- Union Benefits

EMI Service is hiring a General Clerk III- HVAC Clerical Support who is primarily responsible for providing organized clerical, records, database, and administrative support to the HVAC Section and HVAC Manager. The position maintains accurate paper and electronic files, enters and updates information in computerized databases, tracks documents and action items, compiles information for reports, and assists with the preparation, organization, and retrieval of engineering, maintenance, and project records. Work is performed under general supervision according to established guidelines and procedures. Excel experience is a must.

Salary

$23.83/ hr. plus $15.25 fringe benefits used towards insurance and 401k!

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Key Responsibilities

• Establish, organize, and maintain paper and electronic filing systems for engineering, maintenance, project, service order, inspection, correspondence, and other program records
• Scan, name, index, file, archive, and retrieve documents
• Input, update, and maintain accurate information in computerized databases and tracking systems such as Maximo, Deltek, Cost Point, Microsoft Excel, and other program databases
• Review database entries and records for completeness, accuracy, proper identifiers, dates, signatures, and supporting documentation; correct or elevate discrepancies as appropriate
• Assist the Engineering Technician with collecting, organizing, researching, and retrieving technical information, equipment records, drawings, work orders, service orders, submittals, reports, estimates, and other supporting documentation
• Assist the HVAC Manager with reports, logs, trackers, correspondence, meeting materials, schedules, status updates, and other administrative requirements
• Compile and organize data from databases, spreadsheets, reports, and source documents to support engineering reviews, management reports, workload tracking, and program decision-making
• Maintain status logs and trackers for pending documents, work items, submittals, action items, and other assignments; follow up with appropriate personnel to obtain missing or updated information
• Prepare, copy, scan, format, route, and distribute correspondence, reports, work packages, technical records, and other documents
• Maintain document version control, record retention, and orderly archiving practices
• Coordinate with Work Control, maintenance shops, Supply, Accounting, Engineering, supervisors, and other departments
• Respond to routine requests for records or information and direct technical, contractual, or management questions to the appropriate responsible employee
• Provide secondary administrative support for purchase requests, order status, material documentation, or related database entries when assigned
• Perform other related clerical, records management, database, and administrative duties as assigned to support the efficient and effective functioning of the program

Essential Skills

• Effective oral and written communication skills
• Strong organizational, records management, document control, interpersonal, and administrative support skills
• Considerable knowledge of office practices, procedures, filing systems, records maintenance, and standard clerical techniques
• Proficiency with personal computers and computerized databases, with emphasis on accurate data entry, updating, tracking, and retrieval of information
• Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and related electronic file management tools
• Ability to organize large volumes of paper and electronic records using consistent naming, indexing, filing, and archiving methods
• Ability to compile information from multiple sources and maintain accurate logs, spreadsheets, trackers, and reports.
• Strong attention to detail and the ability to identify missing, inconsistent, or incomplete information in documents and database records
• Ability to establish priorities, manage multiple assignments, and complete recurring and time-sensitive tasks with limited supervision
• Some knowledge of building maintenance, engineering, service order, work order, project, and equipment terminology is preferred.