Accounts Payable Coordinator

The City of Fayetteville is currently recruiting for an Accounts Payable Coordinator to perform advanced accounts payable and disbursement functions requiring independent judgment, attention to detail, and coordination across multiple City departments.  Ensure timely, accurate payments, compliance with City policies, state and federal requirements, and support the City’s financial integrity.  Responsible for advanced accounting clerical work in accounts payable; assist with the maintenance of related accounting information for suppliers and vendors; lead and assist in the review of the work of accounting technicians; maintain accounting information and files; prepare summaries and reports; and to provide clerical support to division staff.

1. Assist in oversight of the accounts payable section of the Finance department; maintain accurate documentation and audit trails; assist with internal and external audits.
2. Review, approve and process for payment purchase orders and invoices as assigned; verify purchase orders with invoices; research invoice discrepancies; process and distribute payments as requested.
3. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records and reports; verify and distribute a variety of correspondence, public notices, legal and tax forms and documents as assigned.
4. Audit monthly purchasing card transactions; reconcile accounts payable subledger and general ledger and resolve variances; review, process, and reconcile employee travel and training reimbursements; monitor all for compliance with policy.
5. Answer questions and provide information to the public, outside agencies and other departments and divisions; receive citizen and client complaints and questions and refer to appropriate division staff member for resolution.
6. Maintain various ledgers, registers and journals according to established account classifications; review, approve and prepare correcting or adjusting entries as necessary.
7. Collect and verify a variety of information as requested including parking violations, purchase orders and invoices and vendor data; receive and record payments of customer accounts; attempt to collect outstanding balances utilizing a variety of mechanisms.
8. Responsible for City training in accounts payable functions.

For a complete job description, click here.Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Please Note: Candidates selected for hire will be required to submit proof of education prior to a firm job offer being made. Therefore, to avoid delays in the hiring process, it is strongly recommended that you attach a copy of your official graduation certificate(s) from higher level institution(s) at the time of your application submission.

Experience: 
Three years of increasingly responsible experience in accounting or bookkeeping.

Training:
Equivalent to an Associate's degree in finance, accounting or a related field.

LICENSING & CERTIFICATIONS: 

Required: 
None

Preferred: 
None

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.