Office Manager

Are you interested in working for a mission-driven organization that continues to grow and is dedicated to providing quality services to its residents? Do you want your next job to offer you the opportunity to serve while allowing you to grow personally and professionally? Explore careers with Charles E. Smith Life Communities!

PURPOSE
The primary purpose of the Office Manager job is to plan, organize, develop and direct the overall operation of the Front Desk in accordance with current federal, state and local standards, guidelines and regulations that govern our facility. To assure that the highest degree of quality care can be provided to our residents at all times. As the Office Manager, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

ABOUT CHARLES E. SMITH LIFE COMMUNITIES
Charles E. Smith Life Communities (CESLC) is a faith-based nonprofit senior services organization located in Rockville, Maryland, delivering quality care and meaningful life experiences to older adults with dignity and compassion rooted in Jewish values. Our team of over 1,000 members represent a very wide range of cultural backgrounds, ethnicities, and faiths.

PEOPLE WHO MATTER
Every associate – guided by our values and mission - contributes to our sustained place as a leader and has an important role in our success. Entry level or seasoned, our associates experience the rewards of working for a mission-driven, nonprofit organization committed to creating an engaging community for aging adults. Our team-oriented environment provides exceptional opportunities for personal growth and professional development.

EMPLOYEE BENEFITS
Our total rewards package includes competitive compensation, health benefits, a retirement plan, generous PTO, tuition reimbursement, and proximity to public transportation.

LOCATION
This position is based at our Revitz House, located at 6111 Montrose Rd in Rockville, Maryland.

SHIFTS & STATUS
This is a FULL TIME, EXEMPT, position on the day shift with hours from 9AM to 5PM, Monday -Friday.

MAIN RESPONSIBILITIES

 

• Order all office supplies for all associates from purchasing, Amazon, etc.
• Update demographics in Real Page for new move-ins
• Update Resident directory and contact information for new residents and current residents
• Inspect turnover apartments for renovations that are necessary
• Schedule painting of apartments
• Schedule installation of flooring
• Coordinate HOC apartment inspections w with maintenance team
• Round with HOC inspector
• Schedule all repairs and update for turnover apartments with outside vendors
• Re-inspect apts to make sure they are move-in ready
• Prepare and review invoices for Capital PO forms
• Cover Welcome desk daily for lunch break

EDUCATION & EXPERIENCE
Must have, as a minimum, 2 (two) years of experience in a supervisory capacity in an office setting.