Rental Coordinator - HS60083411

Agency

Dept of Natural and Cultural Resources

Division

Historic Sites

Job Classification Title

Program Coordinator II (S)

Position Number

60083411

Grade

NC10

About Us

The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team.

Description of Work

This position has the responsibility of promoting, coordinating, and managing rental events occurring at the venues of Fort Fisher State Historic Site. The position’s main responsibility is to coordinate and direct NCDNCR-approved rental events for the site from the point of contact to event conclusion and clean-up.

Key Responsibilities include but are not limited to:

· Gathering information about the host’s objectives, budget, and preferences; and plans, organizes logistics, manages event operational activities, and provides oversight of resource scheduling, caterers, and vendors to ensure a successful event.
· Facilitating and coordinating with renters for contracts, confirmation of date, submission of logistics and timeline for the event and compliance to site policies and rules for hosted events.
· Providing exceptional customer service, hospitality, and satisfaction to a broad range of clients and events.
· Ensuring that events comply with insurance, health, and safety standards, to include state, county and city codes and regulations.
· Promoting and scheduling site venues through networking and answering inquiries; drafts and executes venue contracts; submits invoicing and assures that payments are received and coded appropriately.
· Working collaboratively with internal departments to comply with site policies and procedures and provides logistical planning forms in advance to all departments

Knowledge Skills and Abilities/Management Preferences

Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $43,267.00 - $58,000.00

To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

• Experience with special event planning at museums, historic sites, universities, country clubs, tourism destinations, special event and wedding facilities, or convention centers.

• Demonstrated knowledge of event risk management including familiarity of ABC permit regulations, event insurance liability, health inspections, and tent permitting.

• Knowledge to perform basic accounting skills with experience in budgeting and invoicing with PCI- compliant accounting procedures.

Position/Physical Requirements

• Must be available to work the schedule of Tuesday - Saturday with flexible hours between 8:30am - 5:00pm to meet the 40/hrs week requirement, with occasional nights and weekends.

• Must be ability to communicate, verbally and in writing, with a diverse constituency.

• Must have a valid driver’s license issued from within the United States or be able to obtain one within 90 days of employment.

• Must be able to lift objects up to 50 lbs. with or without reasonable accommodation.

• Must have the ability to climb ladders, carry, pull, and push objects, stand for long periods of time, stoop, reach, walk distances of up to a football field length, grasp and perform some repetitive motion.

*THIS IS AN ANTICIPATED VACANCY*

This position is located at:

1610 S. Ft. Fisher Blvd.

Kure Beach, NC 28449

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor's degree from appropriately accredited institution

AND

one year of experience related to the area of assignment;

OR

an equivalent combination of training and experience.

Section/Unit Description

Fort Fisher began its development as a state historic site in 1960 after the state of North Carolina acquired the historic property. It was designated as North Carolina’s first National Historic Landmark in 1962. Fort Fisher was listed on the

National Register of Historic Places in 1966. A visitor center was built and opened to the public in 1965. Historically, Fort Fisher was the largest earthen fortification in the Confederacy and scene of the greatest naval bombardment of the Civil War. The fort was strategically located near the mouth of the Cape Fear River and protected the blockade running port of Wilmington until the fort’s capture in January 1865. During that three-day battle, several Union soldiers received the Medal of Honor and some of the war’s most famous soldiers were present. Fort Fisher was active during World War Two as well, being used as an anti-aircraft firing range.

The site consists of 361 acres (state owned or leased property from the US Army). A quarter mile trail, accessible to the physically challenged, surrounds the archaeological remains of the fort. Wayside exhibits, the reconstructed palisade fence and reconstructed gun emplacement enhance the educational experience. Heavy seacoast artillery demonstrations are given and the site has small arms weapons firing demonstrations. Guided tours are conducted daily. The site also provides support for the State Headquarters of the Underwater Archaeology Unit located on the property.

Division Description

The Division of State Historic Sites was established to coordinate administration of the Department of Natural and Cultural Resources’ State Historic Sites Program, which includes 27 historic sites across North Carolina and Division offices located in Raleigh.  We connect people to North Carolina’s history, sharing the power of place to inspire a common future through preservation, education, and transformative engagement.

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Supplemental and Contact Information 

The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. 

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community. 

Application Process

 Be sure to complete the application in its entirety.   Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
• Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.
• Be sure to complete the application in full. Applicants are unable to submit more than one application to an individual posting.  Only one application received prior to the closing date will be accepted.  Applications must be submitted by 11:59:59 PM on the night prior to the closing date.  

Degree/College Credit Verification 

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more. 

Veteran’s and National Guard Preference 

Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application. 

Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing. 

Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application. 

ADA Accommodations 

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. 

Employment Eligibility 

It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System). 

CONTACT INFORMATION:  

N.C. Department of Natural and Cultural Resources

Division of Human Resources

109 E. Jones Street, Raleigh, NC 27601 

Phone: 919-814-6670

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Mary McClintock

Email:

[email protected]