Finance Manager

Description

Finance Manager 2026

Description

PAY RATE LEVEL: Five (5) $27.00 - $29.00 per hour

REPORTS TO: General Manager

SUPPORTS: All Departments

Customer Service Responsibilities

Provide exceptional customer service as identified in Feather River Food Co-op Service Standards.

Take the initiative to improve knowledge of Feather River Food Co-ops product line and demonstrate the ability to answer or research customer questions.

Promptly respond to customer inquiries, comments, and complaints in a professional manner, with Store Manager or Grocery Manager assistance when needed.

Act as the manager on duty when assigned and promptly address issues affecting product quality, service, or equipment malfunctions.

Understand the elements of Co-op membership sufficiently to educate customers and process membership transactions.

Understand and follow the procedures for processing special orders.

Help customers with special orders in a prompt, friendly manner.

Department Management

Maintain accurate accounting records according to accounting principles and state/federal law, where applicable. 

Maintain complete files of important financial and legal records (loans, purchase agreements, contracts, insurance policies, etc.)

Ensure that instructions are in place to timely completion of essential department functions.

Maintain department security by keeping sensitive information in safe (locked) locations and making back-up files of critical information. 

Purchase accounting supplies including checks, envelopes, and deposit books.

Sales Journals and Deposits

Ensure that daily sales and deposits are recorded and research balance discrepancies. 

Record sales and deposit data into the accounting program weekly.

Ensure that deposit sheets and other information needed at the registers are provided. 

Prepare weekly sales reports for department managers.

Verify deposits of cash, checks, EBT and other credit cards from statements. 

Monitor bank cards and gift card merchant processing and research discrepancies. 

Track outstanding NSF checks and send new NSF checks to collections. 

Accounts Receivable

Process accounts receivable and issue invoices monthly, follow up on past due accounts. 

Record employee charge account purchases and corresponding payroll deductions and maintain accurate balances due.

Accounts Payable

Ensure that accounts payable vouchers are approved by a manager as necessary, coded to the correct G/L account and entered into the accounting program. 

Process vouchers for payment by check weekly and as needed to ensure that checks are mailed or distributed properly.

Post electronic payments (ACH) of vouchers.

Ensure that payment information is recorded on all paid vouchers, check and ACH, and that paid vouchers are filed correctly. 

Enter all business credit card purchases into the accounting program and reconcile credit card statements. Ensure that credit card purchases are approved by a manager as necessary. 

Bank Accounts

Verify deposits and withdrawals from bank statements, taking into consideration deposits in transit and outstanding checks.

Reconcile all Quincy and Portola accounts (checking and savings) monthly and submit to GM for review and approval. 

Transfer funds as needed between Quincy and Portola bank accounts, with GM approval, to correlate with store activity. 

General Accounting

Make monthly, quarterly, and yearly journal entries as needed and ensure activity, maintain supporting schedules as needed.

Make physical inventory adjustments to the general ledger quarterly.

Maintain complete records of all journal entries made, with supporting documentation. 

Process 1099’s and 1096’s at year-end and distribute or file by the due dates.

Payroll

Maintain current employee payroll information in Paylocity.

Review the general ledger for file discrepancies and enter payroll transactions to match bank withdrawals. 

Ensure payment of federal and state tax liabilities are accurately done by Paylocity. 

Process IRA contribution checks. 

Ensure state and federal payroll reports are completed quarterly and annually (forms 1120, 940 and 941) and filed by the due dates. 

Ensure W-2’s and W-3’s are completed by Paylocity. 

Patronage Dividends

Provide information to the General Manager at the fiscal year-end to determine patronage income and work with the Board finance committee to determine patronage. 

Implement distribution of patronage dividends and ensure accurate recording in accounting program and financial statements. 

Budgeting and Reporting

Assist GM with annual budget preparations. 

Work with the GM to determine financial reporting and assist GM with quarterly and annual reports to the Board. 

Participate in, and report to the Board finance committee, provide bank and credit card account information for review quarterly. 

Submit quarterly financial data covering both stores to CoMetrics.

Prepare financial reports to the Department Managers as requested.

Prepare quarterly and annual financial statements; provide support and information to the CPA/tax consultant as needed, including quarterly reporting to NCG; work with GM and CPA on year-end tax planning and reporting. 

Other Duties

Ensure needed accounting forms are supplied to the stores, procure and maintain sufficient quantities of office supplies, postage stamps, etc. 

Ensure that co-op incoming mail is distributed and that all finance related mail is addressed.

Ensure that vendor coupons are processed for redemption. 

Work with the GM to ensure that necessary business insurance policies are in place and provide renewal information as needed.

Perform other duties as assigned by the General Manager. 

Requirements

ESSENTIAL REQUIREMENTS FOR ALL JOBS

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Daily Physical Demands include:

Ability to sit or stand for long periods of time

Use hands to finger, handle or feel objects

Reach with hands and arms

Walk, climb, or balance and stoop

Ability to lift and move objects weighing up to 50 pounds

Ability to team lift up to 75 pounds

Ability to converse with employees and customers. Must be able to exchange accurate information while working the store floor and communicating with employees and customers.

Vision ability requirements include the ability to inspect, identify, observe and assess the situational work environment both close up and at a distance. Utilize color and shape to recognize products.

Scheduling Requirements

The scheduling availability described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. All employees must be available to work weekends, evenings, early mornings, holidays, and high demand seasons. Employees will be provided a recurring base schedule at the time of hire, this will be used to determine the employees employment benefit status. Employees are subject to adhering to all scheduling, vacation, sick, and attendance related policies not mentioned here. Full disclosure of policies is available upon request.

Work Environment

Fast paced, physically-demanding work environment.

Occasional job related travel for training, meetings, and/or events.

Work near moving mechanical parts (i.e. store equipment, tools, etc.)

Ability to work in an environment with moderate to loud noises (i.e. equipment and machinery)

Crowded work spaces. Computer sharing is sometimes required.

Can involve work in high precarious places (i.e. ladders, ladder work.)

Ability to work in cold, wet conditions

DESIRED QUALIFICATIONS

Minimum two (2) year experience in accounting, finance support or management

Knowledge of natural foods and organic standards.

Proven ability to handle multiple demands, work under time pressures, and meet deadlines.

Strong organizational skills

Keen attention to detail

Analytical ability and proficiency in basic math

Highly skilled in the use of spreadsheets and accounting software

Strong communication and listening skills

Commitment to superior customer service and to providing the highest quality shopping experience possible

Ability to work well with others in a cooperative environment where teamwork and constant communication is essential

Demonstrated ability to follow through on commitments

Availability to work early mornings, evenings and weekends if needed.

Willingness and ability to learn and grow to meet the changing requirements of the job.

Proficiency with the use of computers, internet, and applications.

Demonstrated acceptance of responsibility and accountability.

Outstanding customer service skills and aptitude, with demonstrated appreciation of diverse cultures and backgrounds.

DISCLAIMER:

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. All requests from management will be reasonable considering knowledge and abilities of employees in their job description. The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations or the work environment changes.