Project Administrator

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Morris Group, Inc., one of the largest machine tool distribution networks in North America, is a third generation, family owned and operated business that serves manufacturers of precision machined parts in the United States. Our mission is to help manufacturers maintain a competitive advantage in the world economy by improving productivity.

Innovative Machinery Group, a Morris Group Company, is seeking a highly organized and detail-oriented professional who thrives in a fast-paced technical manufacturing environment to fill our Project Administrator role. This individual excels at coordinating multiple priorities, communicating effectively with cross-functional teams, and keeping projects on track through strong organization, follow-up, and problem-solving skills.

Summary of Responsibility:

The Project Administrator supports the planning, execution, documentation, and successful completion of machine tool projects. This position serves as a central coordination point between Project Management, Engineering, Purchasing, Service, Sales, suppliers, and customers.

The role is responsible for maintaining project documentation, tracking schedules and deliverables, coordinating meetings and communications, following up on outstanding action items, and helping ensure projects remain organized and on schedule.

This role is fully on-site in our Huntsville office.

What You Will Contribute:

• Support machine tool projects from kickoff through installation, customer acceptance, and final closeout.

• Maintain project schedules, milestones, action-item lists, and status trackers.

• Coordinate activities between Engineering, Purchasing, Service, Sales, suppliers, and customers.

• Track project deliverables, deadlines, approvals, and documentation requirements.

• Organize and maintain accurate project files, records, and revision-controlled documentation.

• Schedule and coordinate project meetings; prepare agendas, meeting notes, and action-item follow-ups.

• Monitor project progress, identify risks or delays, and escalate concerns as needed.

• Track supplier commitments, purchased components, delivery schedules, and required documentation.

• Coordinate factory acceptance testing, machine deliveries, installations, training, and customer acceptance activities.

• Monitor site readiness, installation requirements, punch lists, and outstanding project items.

• Provide regular project status updates and support effective communication among all stakeholders.

• Assist with project closeout activities, including final documentation, acceptance records, and project archiving.

Other Functions:

• Perform related duties as required

The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position.

Qualifications & Competencies:

• High school diploma or equivalent.

• Strong organizational and administrative skills.

• Excellent written and verbal communication skills.

• Ability to manage multiple projects, deadlines, and priorities.

• Strong attention to detail and follow-through.

• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.

• Comfortable working with technical documentation, schedules, spreadsheets, and project trackers.

• Ability to communicate effectively with customers, vendors, engineers, technicians, and management.

Preferred but not required:

• Associate or bachelor’s degree in business, Project Management, Engineering Technology, Manufacturing, or a related field

• Experience in machine tools, industrial equipment, manufacturing, automation, engineering, or capital equipment.

• Previous experience in project administration, project coordination, manufacturing administration, or project management support.

• Familiarity with ERP/MRP systems.

• Experience working with technical drawings, specifications, bills of material, and engineering documentation.

• Experience coordinating equipment installation or capital equipment projects

What’s in it for You:

We take great pride in our employees and offer a variety of benefits that allow our employees to be successful inside and outside of work:

• Competitive starting salary

• Market competitive comprehensive health benefits including a zero premium medical plan offering, vision, dental, and company paid life insurance

• 3+ Weeks’ Vacation to Start

• 10 Company Paid Holidays

• 401(k) retirement plan with company contribution

• Tuition reimbursement

• Employee appreciation events and perks

• Employee Assistance Program

Mental and Physical Requirements:

• The physical demands and characteristics of the work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  Must be highly mobile, able to access all areas of the premises.

• Ability to concentrate and remain focused while prioritizing multiple tasks, responsibilities, and projects.

• Ability to sit for prolonged period of times.

• Able to perform bending, twisting, stooping, reaching, and lifting of moderate to heavyweight material up to 50 lbs. with assistance from equipment or other employees.

• Ability to frequently use hands and arms.

• Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

• Ability to work responsibly and professionally in dynamic job sites that may involve tight timelines, changing priorities, and interaction with customers and team members.

Certain positions are designated as safety-sensitive due to the nature of the work performed. Employees in these roles may also be expected to:

• Ability to stand, walk, bend, kneel, crouch, climb, and reach for extended periods while servicing equipment.

• Ability to work in tight spaces or awkward positions, including accessing equipment interiors and elevated areas.

• Strong hand–eye coordination and fine motor skills required for precise electrical, mechanical, and diagnostic work.

• Ability to work in industrial environments, with exposure to noise, lubricants, coolants, metal chips, and other manufacturing conditions, while consistently wearing required personal protective equipment (PPE).

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Job Requisition ID: 1834C

Huntsville, AL