Event Coordinator

About Us:

KristiesLab is a dynamic and growing regional creative agency operating in Lebanon, Qatar, Saudi Arabia and the UAE. We are dedicated to pushing the boundaries of creativity and delivering innovative marketing and event solutions to our diverse client base. We are seeking an organised, proactive and detail-oriented Event Coordinator to join our dynamic team.

Role Overview:

We are seeking an Event Coordinator who can transform client briefs into structured, well-managed and successfully delivered events. You will oversee the overall project journey, coordinating client communication, internal workstreams, event programming, approvals, budgets and deliverables.

Acting as the central link between the client and the internal teams, you will ensure every event remains aligned with its objectives, creative direction, timeline and budget from the initial brief through post-event follow-up.

Key Responsibilities:

1. Client Brief and Project Planning:

○ Understand client briefs, objectives and event requirements.

○ Translate briefs into clear project scopes, timelines, milestones and action plans.

○ Coordinate the creative, production and logistics workstreams.

○ Monitor project deadlines, approvals and deliverables.

○ Ensure all teams remain aligned with the approved brief and event objectives.

2. Client and Stakeholder Communication:

○ Act as the primary day-to-day contact for clients throughout each project.

○ Manage client expectations, feedback, approvals and requested changes.

○ Share regular progress updates and maintain clear meeting notes and action lists.

○ Coordinate venue and service-provider selection with the relevant internal teams.

○ Maintain clear communication between clients, internal teams and external partners.

3. Programme and Guest Experience:

○ Develop the event agenda, programme flow and master run of show.

○ Coordinate entertainment, catering and other client-facing event elements.

○ Ensure the programme and guest experience reflect the approved event direction.

○ Coordinate invitations, guest lists and RSVP requirements when applicable.

○ Confirm front-of-house requirements and client-facing event details.

4. Budget and Project Documentation:

○ Maintain the overall event budget and cost tracker.

○ Coordinate supplier quotations, client approvals and budget updates.

○ Track contracts, invoices and project-related documentation.

○ Maintain accurate project files, timelines and approval records.

○ Escalate budget changes or additional requirements to the Project Manager.

5. Event Delivery and Follow-Up:

○ Oversee the client-facing programme, guest flow and event experience.

○ Act as the main client contact during on-site execution.

○ Coordinate with the Event Logistics Coordinator on site readiness and operational timing.

○ Resolve client-facing and programme-related issues during the event.

○ Gather client feedback and prepare post-event reports.

○ Complete final deliverables, budget reconciliation and project closeout.

Qualifications:

● A degree in Event Management, Hospitality, Marketing, Business or a related field.

● At least two years of experience in event coordination or production.

● Proven experience coordinating events from briefing through delivery.

● Experience within an agency, events or production environment is preferred.

● Strong client and stakeholder management skills.

● Experience preparing timelines, budgets, quotations and event documentation.

● Strong proficiency in Microsoft Office or Google Workspace.

● Excellent organisational skills and attention to detail.

● The ability to manage multiple projects and shifting priorities.

● Strong communication and interpersonal skills.

● A proactive, collaborative and solutions-oriented mindset.

● Fluency in English and Arabic, both written and spoken.