COURT SUPERVISOR I Grade 16

  

Minimum Qualifications:

High School Diploma or GED required, supplemented by vocational or technical training in administration, criminal justice, or a related field; supplemented by five years of experience working in a court system or legal profession, including two (2) years of supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Resumes are welcomed without personal and identifiable information.  

Specific License or Certification Required: Affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification issued by the Clerk of Superior Court (within the county of residence). Additionally may be required to possess and maintain a valid Georgia Driver's License according to position assignment.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Examination:
The examination will consist of an evaluation of education and experience, accomplished by analysis of the application. Application must document that the applicant possesses the minimum knowledge, skills, education and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at time of employment, for all degrees/course work used to qualify for this position.
 
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. WE DO NOT ACCEPT ADDITIONAL INFORMATION AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES MANAGEMENT.

Purpose of Classification:

The purpose of this classification is to perform duties related to supervising the daily operations of an assigned unit or court support function within the Fulton County court system. Responsibilities include coordinating and/or scheduling court proceedings, hearings, court appearances, and jury duty; and supervising assigned staff. This classification is distinguished from Court Support Supervisor II in that this class supervises the daily operations of an assigned unit within a court system division, whereas the latter manages the operations of multiple units or an entire division.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff: participates in hiring and/or termination decisions/recommendations; compiles and reviews timesheets; processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures, or coordinates training opportunities for staff.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; and provides progress and activity reports to management.

Supervises/provides customer service to internal and external customers: answers telephone and greets walk in customers; provides information and assistance with filing of documents and court procedures; and directs customers to other departments or individuals as needed.

Advises departmental managers, County officials, attorneys, and the general public, County officials, and attorneys of court and/or departmental guidelines and matters regarding operations, management, evaluation, and administration of the Court System; implement changes in operations resulting from new laws and regulations; and works with other court agencies to develop inter-departmental policies.

Assists with the preparation and administration of assigned court division budget as required; and monitors and approves expenditures in compliance with approved budget.

Oversees departmental procurement and accounting activities: participates in the ordering and procurement of unit supplies; and reviews/approves accuracy of invoices and receipt of ordered supplies.

Coordinates and supervises special court programs as required: prepares reports on court programs, activities, projects, and the future direction of certain court processes.

Audits accounting and unit work processes and prepares reports on unit activities and related court issues.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including daily balance reports, bonds, receiving reports, court orders, invoices, and timesheets; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including financial reports, spreadsheets, Fi Fa's, legal documents, and personnel related documents; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Additional Functions:

Performs other related duties as required.

 

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.


 

IT IS THE POLICY OF FULTON COUNTY THAT THERE WILL BE EQUAL OPPORTUNITY FOR EVERY CITIZEN, EMPLOYEE AND APPLICANT, BASED UPON MERIT WITHOUT REGARD TO RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, GENETICS, AGE, DISABILITY OR SEXUAL ORIENTATION.