House Manager & Executive Personal Assistant

Location: On-site (Primary Residence)

Travel: Up to 15% (Domestic & International)

Position Type: Full-Time 

We are seeking an elite, highly sophisticated House Manager & Executive Personal Assistant to serve as the primary coordinator for our CEO’s properties and family operations.

This critical role demands an individual of uncompromising discretion, hyper-organization, and high personal accountability. Acting as the backbone of the household, you will anticipate needs before they arise, keep daily schedules running seamlessly, and maintain a 5-star standard across all residences. If you thrive in a fast-paced, autonomous environment where white-glove service meets meticulous project management, this position is for you.

Key Responsibilities

1. Estate Operations & Property Management

• Property Upkeep: Oversee daily operations, routine inspections, and preventative maintenance schedules for primary and secondary residences to maintain a pristine, 5-star state.

• Vendor & Staff Oversight: Act as the single point of contact for specialized contractors, domestic staff, and luxury service providers. Obtain quotes, schedule work, and ensure top-tier quality.

• Domestic Readiness: Ensure residences are fully stocked, prepared, and operational for family use, guest hosting, or travel turnover.

• Document Control: Maintain secure physical and digital systems for warranties, utility records, vendor contracts, and household operating manuals.

2. Daily Family Logistics & Household Care

• Cleaning & Housekeeping Coordination: Schedule maid services (Mondays/Fridays) and manage laundry needs. Perform light daily touch-ups (dishes, wiping counters, bathroom/kitchen reset) before ending the workday.

• Shopping & Errands: Proactively handle weekly grocery shopping (Mondays/Fridays before the weekend), gift procurement, and general family errands.

3. Luxury Asset & Fleet Logistics

• Fleet & Marine Care: Oversee detailing, routine maintenance, DMV paperwork, and servicing for an elite fleet of vehicles, boats, and jet skis, ensuring all assets are road/water-ready.

4. Events

• Event Planning: Coordinate private social gatherings, weekend excursions, and holiday celebrations from concept and vendor setup to teardown.

5. Financial Management & Administration

• Expense Tracking: Manage household billings, process wire transfers, reconcile high-limit credit cards, track project budgets, and submit monthly expense reports in coordination with the CEO’s corporate financial team.

Qualifications

• Experience: 3–5 years of proven experience in Executive Assistance AND 3–5 years in Personal/Household Assistance for high-net-worth individuals or executives.

• Technical Skills: Proficient in Microsoft Office Suite and Google Workspace.

• Driving Record: Valid Driver’s License with a clean motor vehicle record.

• Travel: Willingness to travel up to 15% as needed.

Key Competencies & Personal Attributes

• Proactive & Intuitive: Exceptional ability to look ahead, anticipate needs, and solve problems independently.

• Ironclad Discretion: High degree of integrity, professionalism, and confidentiality.

• Fast-Paced Adaptability: Thrives in an autonomous, evolving environment with a strong sense of urgency.

• Communication: Flawless verbal and written communication skills with consistent follow-through.

Compensation & Benefits

We offer a competitive compensation package alongside an extensive benefits portfolio:

Health & Wellness

• Comprehensive Medical, Dental, and Vision coverage

• Health Savings Account (HSA)

• Company-Sponsored & Supplemental Life Insurance

• Short-Term and Long-Term Disability | Accident Protection

• Pet Insurance for your furry family members

• Employee Assistance Program (EAP) for mental health and work-life balance

Perks & Lifestyle Programs

• Paid Time Off: 80 hours of PTO annually (with incremental tenure increases) + 6 paid holidays effective Day 1.

• Volunteer PTO (VPTO): Year-round paid time off dedicated to local community service.

• Professional Development: Sponsored books, courses, and leadership conference opportunities.

• Exclusive Perks: Access to UHC Rewards, Rally Health, and One Pass Select (nationwide gym membership subscription).

• Growth: Relocation opportunities to other company branches nationwide.

#INDCORPORATE