Accountant 1

The University of Miami/UHealth Department of Facilities has an exciting opportunity for an Accountant 1 to work in a full-time, hybrid role based at the UHealth Medical Campus in Miami, Florida.

The Accountant 1 oversees the assigned department’s internal accounting and reporting functions and assists management with all fiscal functions, including budget formulation and monitoring of accounts, to ensure compliance with University policies and warrant availability of department funds at all times.

Core Responsibilities:

• Prepares balance sheets, profit and loss statements, and other financial reports.

• Analyzes trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses.

• Reports assigned department's finances to management and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts.

• Verifies the accuracy of journal vouchers and accounting classifications assigned to various records.

• Examines and reconciles expenditure and revenue accounts.

• Reviews and approves all reimbursements, check requisitions, and purchase orders.

• Assists with fiscal year end process including entries for the necessary accruals.

• Develops, analyzes, audits, reconciles, and monitors fiscal reports based upon current and historical financial revenues and expenditures.

• Participates in planning long or short-term business objectives.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

• Monitors, reconciles, and assists with fiscal administration for the department, including but not limited to budgets, funding, contracts, and purchasing.

• Responsible for processing departmental invoices for payment.

• Responsible for obtaining approval from Facilities Managers on all invoices prior to sending to Accounts Payable.

• Ensuring that all purchase orders are valid and accurate with sufficient funds prior to sending invoices to Accounts Payable.

• Work closely with outside vendors, contractors, and suppliers to ensure the department is current with all invoices/bills.

• Create requests for purchase orders, change orders, and close out unnecessary open purchase orders as needed, through the University’s ERP system (“Workday”).

• Responsible for performing the charge-outs/cost recoveries.

• Prepare, examine, and analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards and identify trends and explanations for material variances.

• Develop, maintain, and analyze budgets; prepare periodic reports that compare budgeted costs to actual costs.

• Identify process improvement opportunities and assist with implementation efforts for departmental projects and initiatives.

• Interact with auditors in support of the audit process; provide documentation needed to auditors and answer follow up questions.

• Reports to management regarding the financial standing of the department.

• Prepare reports and variance analysis as needed.

• Review, investigate and resolve accounting discrepancies and irregularities.

• Record journal entries on an as needed basis.

• Assist in reporting year-end accruals.

​This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in relevant field required

• Minimum 1 year of relevant experience required

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment.

• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

• Strong accounting skills

• Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish priorities, set objectives, and achieve stated goals.

• Ability to work as a team or independently.

• Excellent oral and written communication skills.

• Excellent Excel skills required.

Any relevant education, certifications and/or work experience may be considered.