Sr. Buyer

An island community rich in history and opportunity, Galveston is the ideal place to live, work and raise a family!

Job Description

SUMMARY: Under limited supervision, the Senior Buyer is responsible for leading the procurement of diversified technical materials, equipment and services on a competitive base for the City and/or department in accordance with City and departmental policies and procedures and/or specification requirements.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Assists buyers and other support staff, assigns and evaluates work, trains, and provides guidance to staff.
• Perform City wide training to employees on how to utilize the City’s Enterprise Resource Planning Software System (Workday) for procurement.
• Perform City wide annual training to employees on P-Cards, Contracts and Purchasing.
• Reviews purchase orders, contracts and bid specifications for completeness, accuracy and compliance with City and departmental policies and procedures.
• Conducts pre-bid meetings and distributes bid invitations. Advertises and sets bid opening dates.
• Nurtures and improves vendor relationships; creates efficiencies for procurement processes; and fully understands all intricacies of conducting business with suppliers.
• Assists the Purchasing Manager in coordination of activities involved with procuring goods and services such as raw materials, equipment, tools, parts, supplies, advertising, and various services for the organization.
• Analyzes contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and organizational policies.
• Prepares, solicits, issues, reviews, tracks and completes all of the respective paperwork for the City’s formal bidding process for RFP’s, Bids, RFQ’s and Exclusive Acquisition Justifications.
• Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; and performs other duties as required or assigned.
• Review requisitions and expedites the delivery of goods to customers.
• Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency.
• Other duties as assigned.

KNOWLEDGE AND SKILLS:

Knowledge:

• City organization, operations, policies, and procedures.
• Local and state purchasing laws and ordinances governing purchasing.
• City codes and ordinances.
• Principles and practices of contract management and administration.
• Principles and practices of administrative management.
• Principles and practices of effective employee supervision.
• Business and personal computers, and spreadsheet software applications.

Skills:

• Handling situations requiring diplomacy, fairness, firmness and sound judgment.
• Providing effective work teams and providing efficient customer service.
• Analyzing and processing purchasing requisitions and vouchers and providing effective purchasing decisions.
• Understanding and applying City policies and procedures, and applicable state and federal regulations.
• Explaining City policies and procedures.
• Establishing and maintaining cooperative working relationships with all levels within the City.
• Communicating effectively verbally and in writing.

MINIMUM QUALIFICATIONS:

A Bachelor's degree, with an emphasis in Business or Accounting is preferred. A minimum of four years' experience in a purchasing department or closely related environment is required. Experience in a municipal or other governmental setting is preferred.

Professional buying experience maybe substituted for the above education requirement.

LICENSE AND CERTIFICATION:

Certification by a recognized professional organization is preferred, including: Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (C.P.M.), Certified Public Purchasing Officer (CPPO), and/or Certified Professional Public Buyer (CPPB).Possession of a valid Texas Driver’s License.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed in a standard office environment. May be required to lift and carry items weighing up to 20 pounds.

Compensation Range

DOQ

The City of Galveston is an equal opportunity employer  and will consider only the qualifications of the applicants. The City does not tolerate any form of discrimination based on race, color, religion, sex, age, national origin, or physical/mental disability in employment or provision services.