Supervisor, Warehouse - Support Services

Department: Support Services

County or State funded: County

Exempt or Non-exempt: Exempt

Paygrade: C-113

Salary payrate: $52,540.08 - $65,665.60 annually

Basic Function and Responsibility:

To process and maintain orders and records, supervise staff, and perform duties involved in the efficient operation of warehousing, inventory, mail, courier functions and fleet vehicle management.

Appointing Authority and Supervision Received: 

The deputy court administrator of family court is the appointing authority. The warehouse supervisor receives direct supervision by the director of the department.

Supervision Exercised:

This position is responsible for the direct supervision of the warehouse clerk, laundry workers and courier.

Characteristic and Assigned Duties: (The following duties are representative of the position and do not include all duties which may be performed.)

• Conduct interviews and make hiring recommendations and assess staff performance.
• Plan, schedule, guide and monitor staff in the operation of warehouse, inventory, mail and courier functions.
• Investigate and resolve staff disciplinary matters or recommend appropriate action.
• Process and maintain orders and inventory records through the use of database entry.
• Seek approval for non-budgeted requests.
• Set up purchase orders with established and un-established vendors.
• Establish minimum and maximum levels for all stocked merchandise and maintain those levels through computerized inventory control records, data entry of materials movement and placement of orders for stock items.
• Compose, prepare and review a variety of reports, narratives and other documents.
• Investigate and resolve a variety of operational problems and provide input.
• Ensure the proper completion and retention of unit records.
• Develop and implement specified operating procedures.
• Identify, label and record assets and perform periodic, special, or perpetual inventory to ensure adequate control procedures are adhered to.
• Ensure proper and timely mail operations, which includes certified mailing requirements.
• Inspect, record and route mail packages.
• Verify purchase orders, requisitions and invoices to verify expenditures.
• Receive in diversified and specialized supplies, materials, equipment, and other commodities and verify delivered items against purchase orders to determine quantities received.
• Examine items to detect unacceptable goods and conformance to orders.
• Issue office supplies, forms, and other items as required.
• Provide current and future projected allocations for budgeting purposes, based on past expenses.
• Coordinate the requests and arrangements for meetings, functions and audio-visual equipment.
• Set up meeting rooms and audio-visual equipment, ensuring working order of equipment.
• Arrange for the disposal or destruction of obsolete equipment and furniture.
• Assemble, repair, move and transport furniture, materials or supplies using hand truck or cargo van.
• Attend meetings, seminars and training; and perform related work as required.
• Perform other duties as required.

Knowledge, Skills, and Abilities: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)

• Ability to train and supervise employees.
• Ability to plan, schedule, assign and supervise the work of employees engaged in a variety of activities.
• Knowledge of warehouse, inventory and mailing operations.
• Knowledge of inventory control and order entry automated systems.
• Ability to communicate effectively, both orally and in writing, and to prepare clear complete and logical reports.
• Ability to operate personal computer and database programs.
• Ability to operate standard office machines.
• Ability to establish and maintain effective working relationships with internal and external stakeholders from diverse cultures and backgrounds.
• Ability to work independently and with initiative, with minimal supervision.
• Ability to push and pull 70 pounds and bend and lift 170 pounds, daily and frequently.
• Ability to lift or assist in lifting furniture and other heavy objects.

Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year-for-year basis, provided a high school diploma or GED has been obtained.)

High school diploma or equivalent plus two years directly related experience in warehousing, inventory and mailing operations.   Experience must include work with inventory control and order entry automated systems. Some supervisory or lead worker experience preferred.  Experience must be in service-oriented capacity.

Necessary Special Requirement: 

Must possess and maintain a valid driver’s license from state of residence and provide proof of such.

Must possess and maintain state mandated auto liability insurance and properly licensed, reliable vehicle, and provide proof of such.

All candidates selected for employment will be subject to background screenings as part of the hiring process.  Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.