- Location
- USA
- Type
- Full-time
- Department
- Administration
- Source
- PCRecruiter
Description
Job Descriptions:
Job Requirements:
- Prepare, submit, and track all administrative paperwork required for Industrial and Personal Care trade shows.
- Coordinate stand production plans, artwork submissions, and required documentation with internal teams and external partners.
- Monitor all submission deadlines, review organizer requirements, and ensure all materials are delivered accurately and on time.
- Maintain organized records of show documentation, approvals, artwork versions, and production files.
- Support post‑show administrative tasks, including file archiving and documentation updates.
- Track advertising contracts, artwork submission dates, and publication deadlines for both print and digital media.
- Coordinate with marketing, design teams, and external publishers to ensure timely delivery of advertising assets.
- Follow up on invoices, outstanding documentation, and vendor questions.
- Serve as the first point of contact for basic inquiries regarding ad timing, placement, specifications, and scheduling.
- Maintain organized digital and physical filing systems for trade show and marketing materials.
- Update internal trackers, calendars, and documentation libraries to ensure information is current and accessible.
- Assist with reporting, data entry, and administrative tasks related to marketing and trade show operations.
- Support cross‑functional teams with administrative needs as required.
Job Requirements:
- Previous administrative experience, preferably in marketing, events, or trade show coordination.
- Strong organizational skills with the ability to manage multiple deadlines simultaneously.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in documentation.
- Proficiency with Microsoft Office (Excel, Outlook, Word, PowerPoint); experience with project management or tracking tools is a plus.
- Ability to work independently while collaborating effectively with cross‑functional teams.
- Able to manage complex documentation and multiple submission timelines.
- Comfortable working with strict schedules and coordinating deliverables.
- Maintains clean, logical filing systems and accurate records.
- Able to troubleshoot missing information, unclear requirements, or shifting deadlines.
Skills
ExcelProject Management
