Payroll Specialist

#BETHEDIFFERENCE

If making a difference matters to you, then you matter to us.

Job Description

Under minimal supervision, independently performs end-to-end payroll operations, ensuring accurate collection, validation, and processing of payroll data from various sources. Responsible for reviewing payroll inputs, resolving discrepancies, performing payroll reconciliations, and ensuring compliance with statutory tax, and social security requirements.

Responsibilities

• Collect, validate, and consolidate payroll input data from various internal and external sources.
• Ensure payroll changes and transactions are accurately captured and submitted to the payroll provider within established deadlines.
• Review payroll outputs and reports to verify the accuracy of salary calculations, taxes, social security contributions, and other payroll elements.
• Identify, investigate, and resolve payroll discrepancies in collaboration with internal stakeholders and external providers.
• Monitor payroll timelines and ensure employees are paid accurately and on time.
• Prepare and analyze recurring and ad-hoc payroll reports to support payroll controls, compliance requirements, audits, and business needs.
• Serve as a key point of contact for payroll-related matters, liaising with HR, Finance, payroll providers, insurance providers, and statutory authorities.
• Maintain payroll documentation, process maps, work instructions, and operating procedures, ensuring they remain accurate and up to date.
• Support continuous improvement initiatives to enhance payroll accuracy, efficiency, and compliance.
• Ensure compliance with applicable payroll, tax, social security, and employment-related requirements.

Requirements

• University degree - Human resources, Economic science, Accounting
• Minimum 5 years of experience in payroll and personal administration, preferably in a multi-country environment
• Strong knowledge of payroll processes, employment regulations, and personnel administration practices, with expertise in Romanian labor law and experience in international HR practices
• Experience and solid understanding of country specific fiscal law and social security law
• Proven experience with payroll systems. SAP, ADP payroll, Workday
• Demonstrable knowledge of Excel
• Analytical thinking
• Pro-active and self-motivated
• Versatile, flexible and team player
• Very good communication skills
• Advanced English language skills

Our Offer

• Room for personal development through external, internal training tools and learning and development program #GROW. Be your unique self, share your creative ideas, do your best work, and take time to grow in our caring and inclusive culture where you can belong 
• Annual incentive plan based on division financial performance and your seniority
• Referral bonus, meal vouchers, monthly allowance, gift vouchers twice a year
• Corporate Health Insurance
• Mindfulness and Wellbeing programs (Wellbeats, MyQuillibrium, Compsych, Mind & Body webinars)
• Up to 28 days of annual leave based on seniority
• We have a strong Work from Home culture and take into consideration punctual needs and more
• Flexible working schedule. You’ll find the flexibility for balance in your life
• Being part of Wolters Kluwer you will contribute to the development of our own products and software solutions. Together with our customers, we help to advance sustainability, health, justice, prosperity, and commerce around the world

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.