Representative, General Administration (1 Year Contract)

Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our representative position is a unique career opportunity that could be your next step towards an exciting future. 

How you’ll make an impact:

• Organize and manage daily workplace facility operation and administration, includes, visitor access, security, parking management, office supplies, pantry, main office call, mailroom, courier, and shipping management
• Execute employee engagement programs and benefits administration, including wellness initiatives, business cards, corporate condominium use, and employee gifts
• Generate contracts and contract amendments, including extensions, changes, and terms and conditions, based on information provided by team members. Review all contracts to ensure compliance with established guidelines, including securing appropriate approvals and signatures
• Organize and manage event details (e.g. educational events, congresses, internal meetings) with increasing complexity under general supervision (e.g., expense reporting, travel and venue logistics, hotel arrangements, processing invoices)
• Serve as the primary contact point for business travel management (BCD)
• Manage workplace health and safety program, including managing the external service provider contract and communications, support on-site visits and inspections, and internally follow up on corrective actions/ improvement requests
• Manage and track corporate certificates and official document administration
• Create purchase orders (PO) and resolve issues to bring invoices (e.g, Coupa) to closure by collaborating with other departments
• Execute project activities
• Incidental: Other tasks to support business needs

What you'll need (Required):

• Bachelor Degree or equivalent
• 3 to 5 years of general administration experiences
• Strong proficiency in Microsoft Office Suite and business systems, including ECLM, Concur, and Travel Request Processing
• Strong communication and interpersonal skills, with the ability to work professionally across all organizational levels. Written and verbal English communication skills is required to interact with English-speaking colleagues
• Strong problem-solving skills with high attention to detail
• Able to manage competing priorities, work independently, and perform effectively under pressure in a fast-paced environment

What else we look for (Preferred):

• Facilities, and workplace health & safety program management experiences