Practice Administrator

Description

About Allied OMS
Allied OMS is a doctor-owned, doctor-led oral and maxillofacial surgery management services organization (MSO) that blends private practice autonomy with private equity resources. Founded in 2020 in partnership with DuneGlass Capital, the organization supports a growing network of surgeons across multiple states. With a strong focus on clinical excellence, Allied OMS provides operational, financial, and strategic support while allowing physicians to maintain leadership in governance, decision-making, and patient care.

Role Overview
The Practice Administrator leads the day-to-day operations of a surgical office, ensuring efficient systems, strong financial performance, and excellent patient care.

Requirements

Key Responsibilities

• Work with Allied OMS to oversee staff management, including hiring, onboarding, training, scheduling, performance evaluation, and employee engagement
• Partner with surgeons on strategic planning, goal setting, and implementation of practice initiatives
• Maintain high patient satisfaction, address concerns, and support overall practice reputation
• Direct daily operations to optimize patient flow, maximize provider productivity, and maintain a professional work environment
• Ensure compliance with HIPAA, OSHA, and internal policies; oversee patient records and office standards
• Supervise local facilities, supplies, and IT/practice management systems
• Monitor and report key performance indicators (KPIs) related to financial performance, patient volume, and operational efficiency
• Partner with Allied OMS to manage practice financial performance, including billing and collections oversight, cost control initiatives, budgeting, and P&L analysis
• Collaborate with Allied OMS to drive marketing initiatives, patient acquisition, and patient retention strategies
• Serve as primary operational liaison between Allied OMS, surgeons, and clinical and administrative staff to ensure alignment of priorities
• Leads or supports additional strategic initiatives and organizational priorities as needed

Qualifications

• 3–5 years of experience in a medical or dental office, including management experience and direct interaction with physicians
• Strong leadership, communication, and team development skills
• Practice Culture Champion — aligns with a team-based, patient-first culture, fostering collaboration, accountability, and a positive clinical and administrative work environment
• Solid financial and operational management experience
• Bachelor's degree in Business, Healthcare Administration, or related field preferred

Benefits

• 401(k) with employer contribution
• Health, dental, and vision insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• Short-term and long-term disability coverage
• Life insurance options
• Paid time off

Additional Details

• Fast-paced clinical and administrative environment requiring strong multitasking, decision-making, and organizational skills
• Occasional travel for training or professional development
• Competitive compensation and comprehensive benefits package