Clinical Site Coordinator

Description

 JOB SUMMARY:  The Clinical Site Manager will assist the Director of the Clinical Care  Department with the overall management, personnel, and operational functions of the  Department. The Clinical Site Manager will administratively supervise other fulltime and part time registered nurses (RN) and medical assistants (MA). The Clinical Site Manager will report to  the Department Director and in partnership with operations, and the Clinic Administrator and  Development manager to ensure the successful daily operations of PIHC’s outpatient HIV clinics  and PrEP services.   The Clinical Site Manager will provide direct services to patients with the support of registered  nurses, medical assistants, phlebotomists, heath educators and case managers.  The Clinical Site  Manager administratively reports to the Department Director and is clinically supervised by the  Medical Director. All clinical staff provide care per Standard Operating Procedures and protocols  set by the Medical Director.   This position description should not be interpreted as all inclusive.  It is intended to identify the major  responsibilities and requirements of this position.  The incumbents may be requested to perform job related responsibilities and tasks other than those stated in this position description. 

Requirements

ESSENTIAL FUNCTIONS:  

Duties and Responsibilities 

Administrative Responsibilities (60%) 

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• Overall supervision of site clinic medical staff including clinical Providers (PA/NP), 

Registered Nurses (RN), and certified medical assistants (CMA) 

• Assists the Department Director with the overall management, personnel, and 

operational functions of the Clinical Care Department 

• In the absence of providers and clinical leadership will assume/fulfill the duties and 

provide coverage for paid time off  

• Supervises the Nurse Managers and medical assistants to ensure consistency of quality 

across Centers, and to plan work schedules and staff assignments  

• Serves as the administrative support for NPs/PAs including performance improvement 

• Monitors clinical productivity and performance measures 

• Participates and create quality improvement activities  

• Conducts peer reviews of patient medical records in collaboration with NPs/PAs 

• Attends team, agency and community meetings as required  

• Assists Clinical Director to update clinical standards of care, standard operating 

procedures, standing orders and protocols 

• Assists in interviewing and selecting all clinical staff and students 

• Manages preceptorship requests and schedules for students alongside NPs/PAs 

• Assists with Department planning as well as the management of expenditures to 

maximize clinical resources  

• Assists Director and Nurse Managers in resolving concerns and issues for clinical staff 

• Investigates patient issues and complaints and assists Director and Nurse Managers in 

resolving concerns and issues brought by patients  

• Works with Department Director to supervise nurse managers to ensure proper 

education of staff that is necessary to meet quality, safety and competency 

requirements 

• Works with Department Director to ensures compliance with all regulatory 

requirements and established policies and procedures, utilization and 

clinical/performance standards and measures 

• Conducts work from designated PIHC site to observe day-to-day operations, supervise 

assigned staff, and provide management of support personnel  

• Assists with the completion of Ryan White and 340B compliance  

• Models excellent customer service to both internal and external clients

Clinical Care Responsibilities (40%) 

• As an NP or PA, provides quality patient care in a timely and efficient manner 

• Responsible for the diagnosis and treatment of acute, chronic, and long-term healthcare 

issues 

• Orders appropriate follow-up for patients after initial exam visit  

• Makes appropriate specialty care referrals for patients as needed 

• Orders/conducts health maintenance screenings as appropriate for gender and age 

• Serves as medical education resource for both staff and clients as needed 

• Meets with Medical Director weekly as scheduled  

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• Maintains accurate and confidential medical records. Documents all medical 

evaluations, diagnoses, procedures, treatment, outcomes, education, referrals, and 

consultations consistent with PIHC policies and procedures  

• Maintains continuing education requirements for licensure and national certification 

• Analyzes new knowledge gained from conferences, workshops, professional literature, 

or "hands-on training" and assimilates this knowledge into clinical practice 

• Participates in PIHC Provider Coverage Schedule  

Knowledge, Skills, and Abilities 

• Possesses and demonstrates an understanding of the fundamentals of HIV care and 

services, and PrEP services. 

• Works effectively with a high level of autonomy 

• Demonstrates effective leadership ability 

• Recognizes when and how to effectively navigate between working independently to 

working collaboratively as necessitated by task(s) or project(s) 

• Possesses excellent verbal and written communication skills  

• Possesses problem solving and decision-making abilities 

• Demonstrates good organization and time management skills 

• Able to assist staff with conflict resolution 

• Electronic Medical Record system knowledge preferred  

• Proficient in word processing, spreadsheet database and presentation software 

Minimum Qualifications 

• Master’s Degree in Nursing (or higher) or Physician Assistant Degree/Program from 

accredited college or university 

Experience: 

• At least 2-5 years of experience as NP/PA in clinical setting  

• At least 3-5 years’ managerial/supervisory experience in a clinical setting  

License/Licensure: 

• Georgia Licensed NP or PA

Physical Demands: The physical demands described here are representative of those that must 

be met by an employee to successfully perform the essential functions of this job. Reasonable 

accommodations may be made to enable individuals with disabilities to perform the essential 

functions. 

While performing the duties of this job, the employee is frequently required to sit and talk or hear. 

The employee is occasionally required to walk, use hands to finger, handle, or operate 

computers, objects, tools, or controls and reach with hands and arms. 

The employee must occasionally lift and/or move up to 30 pounds.