Administrative Sales Support Specialist

SUMMARY

Performs a variety of duties to provide outstanding service and support to our customers and Mechanical Products Division Sales staff. Within established procedures performs a variety of administrative support functions to receive, process and complete product orders according to customer specifications by performing the following broad range of duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Stock orders/inventory management- working with the inside team, the warehouse manager/purchasing manager
• Working/learning various portals and purchase order generation
• Coordinate between shipping/ accounting on receipt errors/pricing
•  Receive vendor order acknowledgement, update purchase orders /orders in P21 dates/pricing and communicate changes with Inside
• Sending a weekly open order report and generating reports for salesmen as requested
• ·Document control- scanning, filing, organizing
• Receptionist duties when necessary- lunch coverage for a week once a month then as needed in front desk receptionist absence/paid time off
• Provides administrative support to Outside and Inside Sales staff which may include generating various reports, composing routine correspondence, etc.
• Receives and reviews product purchase orders to ensure terms and conditions are correct, prepares and issues order confirmations to all appropriate parties;
• Performs order entry functions by accurately inputting product code, serial number, quantity, price, discount and other pertinent information into the computer system
• Contacts manufacturer and supplies tracking information when requested
• Maintains stocked inventory status and prepares monthly reports
• Maintains appropriate supplies for timely and accurate issuance
• Organizes and maintains file systems, files correspondence and other records
• Follows established Quality Assurance programs
• Communicates with co-workers, management, customers and others in a professional and courteous manner

EDUCATION and/or EXPERIENCE

Associate's degree from a two-year college; or three to five years related experience in industrial distribution. Or equivalent combination of education and experience.