Training Executive

1. Axis eXceed Programme

- Develop and manage the eXceed training calendar biannually, catering to two cohorts each year.

- Coordinate with internal and external stakeholders to confirm availability and book training rooms accordingly.

- Create and maintain dedicated folders for each cohort.

- Schedule training room bookings:

30 minutes prior to each session for setup/testing purposes.
Send formal invitations to participants.
Share a separate MS Teams link invitation for recording or special remote access requests.
Block an additional 30-minute post-session in case of overruns.

2. Attendance and Feedback Management

- Prepare HRDC and in-house attendance sheets for all sessions.

- Generate and archive online attendance reports.

- Design and distribute feedback forms post-training.

- Compile anonymous feedback reports for internal record-keeping.

3. Trainer and Session Support

- Welcome and support external trainers, assisting with slide projection and any technical issues.

- Remain present throughout sessions to ensure smooth delivery and liaise with IT when needed, reducing participant disruption.

- Act as the point of contact for trainers following initial introductions by the reporting line.

- Coordinate all documentation and session requirements.

- Order trainer tokens for pro bono/Cognito sessions by initiating internal approval workflows.

- Follow up with the Finance Department to ensure trainer payments are processed and obtain proof of payment bearing the bank seal. 

4. Internal Training & Event Planning

- Develop and maintain the internal training calendar, including local workshops, conferences, in-house sessions, Learn & Share series and Cognito sessions.

- Schedule all trainings, whether in-house or local, and ensure that participant feedback is collected.

5. Certificates & Graduation Ceremonies

- Prepare and update certificates based on attendance records for each topic and participant in the eXceed program.

-Plan and coordinate graduation ceremonies from start to finish for each eXceed cohort and other training programs (e.g., Soft Skills, Leadership Journey), including managing logistics, ordering refreshments, and liaising with stakeholders to ensure a smooth and memorable event.

- Ensure all certificates from external trainers are distributed to all participants.

6. HRDC Application & Platform Management

- Maintain an updated HRDC log, tracking the status of applications and refunds for reconciliation with Finance.

- Submit G1 applications (manual data entry required) with all supporting documents.

- Monitor HRDC platform daily for acknowledgements.

- Regularly check for HRDC updates and policy changes.

- For each HRDC-approved training, compile detailed participant lists, including full names, job titles, gender, and IDs.

7. HRDC G3 Applications

- Crosscheck the G3 checklist and liaise with training providers to obtain all required supporting documents.

- Stamp certified true copies and arrange for necessary sign-offs before submitting.

- Update internal tracking logs to reflect the status of each submission.

8. MQA Platform Liaison

- Prepare MQA application packs, including agreements, authorization letters, equipment lists, and all required supporting documents for the Academy and other trainers.

- Respond to MQA queries and coordinate with Finance to process application fees.

- Maintain contact with MQA officers to clarify application requirements and expedite processing, ensuring submission of timetables at least two days before training.

9. Academic Sponsorship Coordination

- Maintain an up-to-date record of employees sponsored for the ICSA course.

- Liaise with Glamis Business School and CGI on enrolment, module tracking, semester progress, and payment status.

- Submit G1 applications for those receiving tuition support, keep track.

- Maintain IDGFCC records for compliance team members.

- Monitor progress each semester and intervene when necessary to support learning outcomes.

- Prepare the HR team with a detailed attendance report when a bonded employee resigns from Axis.

10. Reporting & Record Keeping

- Maintain a comprehensive training log for reporting purposes.

- Prepare and provide tailored training attendance reports and CPD letters to managers upon request.

- Retain all original training-related documents physically, while ensuring soft copies are available on the shared server.

11. Exult Committee

- Serving as a committee member of the Exult programme for the 2nd consecutive year, contributing to strategic planning and team engagement initiatives.

12. Conference at an external location

- Prepare a master list of all participants, guests, sponsors, and speakers.

- Issue manual invoices and receipts as required.

- Prepare and manage attendance sheets; redact all names except the corresponding participant's for HRDC submission.

- Respond to all queries from potential participants and provide support regarding HRDC and registration forms.