Junior Executive Assistant

About Zebu Animation Studios :

We’re a herd of animation nerds, wander around our offices, and you’ll run into a conversation about movies and art in every corner. We’re a fluid culture that celebrates learning, intelligence, innovation, and puns! That’s a core bull-ief here at Zebu, and it’s part of what makes us unique in the Indian Animation Landscape. The other part is our constant exploration for the next best technologies and systems - which enables us to compete with the best around the world.

About the Role :

The candidate is hired for the role of Junior Executive Assistant is responsible for managing the schedules and communications of key company executives involved in the business. Uphold a strict level of confidentiality, Develop and sustain a level of professionalism among staff and clientele. Proficiency in collaboration and delegation of duties. Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills.

Job brief :

1. We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s Directors.
2. Responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.
3. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. 
4. This role will be reporting to the Director in the US and will have to accommodate both US & Indian timings.  

Responsibilities:

1. Act as the point of contact among executives, employees, clients, and other external partners both in India and the US.
2. Manage information flow in a timely and accurate manner
3. Manage executives’ calendars and set up meetings
4. Make travel and accommodation arrangements
5. Track daily expenses and prepare weekly monthly or quarterly reports
6. Oversee the performance of other staff
7. Act as an office manager by keeping up with office supply inventory
8. Format information for internal and external communication – memos, emails, presentations, reports
9. Take minutes during meetings
10. Screen and direct phone calls and distribute correspondence
11. Organize and maintain the office filing system

Qualification:

1. Work experience as an Executive Assistant, Personal Assistant or similar role
2. Outstanding organizational and time management skills
3. Familiarity with Google Suites and applications 
4. Excellent verbal and written communications skills
5. Discretion and confidentiality
6. MBA or equivalent Post Graduation related to Business Management / Personnel Administration.
7. PA diploma or certification is a plus

Values

Zebu’s values revolve around a commitment to the creative process and the artists that drive that process. Through strong employee engagement, mutual respect and giving back to the community zebu strives to build long-term careers for its employees, offer income equality between genders and to be a pillar of excellence within its peer group. We are committed to building an Equal Opportunity Employer team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.