- Location
- USA - Majestic, United States of America
- Workplace
- Hybrid
- Type
- Full-time
- Department
- Administration
- Seniority
- Entry
- Education
- Associate
- Visa
- Not sponsored
- Source
- Workday
Description
Looking for a highly organized, proactive professional who thrives behind the scenes and keeps teams running smoothly. As an Administrative Associate, you'll be a trusted partner to leaders, managing calendars, coordinating meetings and travel, preparing presentations and communications, and supporting key team initiatives.
Responsibilities:
- Answers telephones, takes and relays messages, and coordinates continuous telephone coverage with other administrative assistants.
- Schedules meetings, coordinate's location, notifies parties, and tracks attendance. Makes travel arrangements and orders refreshments if necessary.
- Follows established procedures and guidelines, with opportunity to exercise independent judgement. Provides guidance to lesser experienced administrative staff.
- Types and/or prepares memos, correspondence, reports, meeting minutes, presentations, and other materials.
- Maintains calendar for department and leader.
- Orders and inventories department office supplies as needed. Monitors expenditures.
- Participates in special projects and performs other duties as assigned.
Qualifications:
- Minimum of three years’ administrative or related experience, preferably in a medium-to-large department in a corporate setting.
- High school diploma or an equivalent combination of training and experience; Associate's degree or related degree preferred.
- Good to have skills in calendar management, travel coordination, meeting planning, documentation, data entry, and internal/external communication.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and familiarity with office productivity tools such as SharePoint and Teams.
- Strong time management, attention to detail, organizational skills, and verbal/written communication are essential.
- Ability to multitask and handle confidential information with discretion.
- Demonstrated problem-solving skills and the ability to exercise sound judgment in a fast-paced environment.
- Professional demeanor and the ability to work independently or as part of a team.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
