Administrator Intermediate

Basic Qualifications

High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 2 years administrative or business experience, or a minimum 5 years of administrative or business experience is required.CLEARANCE REQUIREMENTS:

Candidates must be able to obtain a U.S. Department of Defense TS/SCI security clearance within a reasonable amount of time from date of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position

General Dynamics Mission Systems is seeking an Administrator for the Scottsdale, AZ site.  This is an 100% work on site position with no remote work option. This position is responsible for providing general administrative support to Managers and their staff of 350 employees. The Administrator will manage their calendars, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities to relieve the Managers and their staff of administrative details and allow them to concentrate on other business activities. The Administrator is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.

 

DUTIES AND TASKS:

• Assists the Managers and their staff's calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
• Manages frequently-changing schedules and appointments as well as coordination of projects and tasks
• Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations
• Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Manager's attention
• Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for the event, and coordinating with on-site facilities and information technology experts
• Plans local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel 
• Prepares expense reports for travel reimbursements to ensure timely filing
• Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed 
• Greets internal and external customers
• Obtains data from various sources, analyzes data and information, and prepares reports as needed 
• Enters, formats, and proofreads inputs into Excel Spreadsheets, Power-Point and Word documents
• Concur experience a plus
• Builds collaborative relationships, internally and externally
• Communicates professionally and effectively with employees and customers
• Collaborates with others to improve processes and procedures
• Maintains strict confidentiality in all matters 
• Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; external customers

KNOWLEDGE SKILLS AND ABILITIES:

• Basic understanding of the general and technical aspects of the job and the company 
• Ability to work with moderate supervision, instruction or guidance 
• Works well as a team member. 
• General organization and time management skills, attention to detail, and ability to multi-task high priorities.
• Ability to demonstrate professional written and oral communications
• General interpersonal skills and a professional demeanor in interacting with a wide variety of people
• Ability to work effectively with a geographically dispersed and frequently virtual team
• Effectively and efficiently works within time constraints and adjust to changing circumstances 
• Self-starter who can work independently, within established procedures
• Follows procedures to ensure consistent work performance
• Applies discretion when dealing with sensitive information/situations
• Must have a working knowledge of Microsoft Office, to include Outlook, Word, Excel, and Power-Point
• Should have strong attention to detail and a penchant for accuracy
• Must have good writing and editing skills, vocabulary and grammar
• Should have experience in managing information and tasks easily
• Requires current information technology skills and experience

This is an 100% work on site position with no remote work option.

You will be a part of the Scottsdale, AZ location

Salary Note

This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.

Combined Salary Range

USD $27.74 - USD $29.76 /Hr.

Company Overview

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team!

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans