Executive Assistant to CEO

The LearningLeaders TeamAt LearningLeaders, we believe that everyone has the right to be heard, respected, and understood. We are a young and dynamic Education Technology company that grew rapidly since 2014 to become the leading public speaking and debate training organization in China. We have since launched out global and online product to enabled students around Asia to communicate with confidence. We are passionate about providing impactful learning experiences to students that delight and inspire them to speak out and become effective communicators.What are our core values?Show Your Work.→ TransparencyTruth. Especially When it Hurts.→ FeedbackWork Hard. Win. Celebrate.→ Outcome OrientedForm an Opinion. No 7's Allowed.→ DecisivenessMake ‘em Proud.→ Long-term VisionResponsibilitiesHow can you make an impact?At LearningLeaders, our mission is to empower everyone to lead, delight, and inspire. The Office of CEO responsibilities span multiple functions of the organization, namely operations such as HR, culture & belonging, finance, legal, and accounting. Naturally these process benefit the entire team, external partners, and customers by removing pain-points, supporting in their work, and delighting and inspiring.What will you be doing?Executive Assistant to CEOCEO Prioritization - work with Chief of Staff to prioritize CEO Action Item list and support CEO by assisting in completion of higher priority items and independently completing lower priority itemsCommunication + Follow-through Support - send follow-up messages, reminders, and complete tasks as requested by CEO in regards to communicating with customers, potential clients, or team members.Calendar Management - weekly + monthly calendar review with CEO + Chief of Staff, including monitoring and optimizing percentage of time spent on various activities and elements of the business. According to CEO and Chief of Staff priorities, re-arrange and prioritize schedule accordingly.Travel Booking and Arrangements - CEO will be consistently traveling on regular basis for next 3-5 years. This includes booking airfare, AirBnBs + hotels, sourcing and locating restaurants, dry cleaners, gift shops, etc. in all destinations. Also includes shipping baggage/equipment ahead of schedule to arrive at CEO lodgings, which may include speaking with hotels/lodging management to arrange logistics.Arrange Cold Contacts - communicate with guests for CEO’s Podcast and arrange bookings/meetings with those guests. Cold contacts could also be for other business relationships or leadership development purposes.Slide and Meeting Materials Preparation - prepare necessary materials for CEO so he can attend meetings prepared. This includes researching counter-parties and organizing meeting minutes. Meet with internal/external parties before they meet with CEO to gather necessary material to brief CEO effectively.Personal + Family Finance Management - review and support CEO personal spending (credit cards, expense accounts), organize reimbursements on monthly basis, support in filing annual taxes.CEO Personal Tasks - support personal/family-related tasks, such as birthday / anniversary card preparation, mailing letters/packages, ordering flowers, arranging dinner or event reservations, etc.Core Business Process SupportBuilding Playbooks - documenting the process, Creating Looms, etc.Arranging Payments to Vendors/contractors on weekly basis + communicating with them if any issues arise.Arranging interviews with candidates for future roles, including onboarding them onto BambooHR platform.QualificationsWhat we look forExperience:5 years experience in admin role, preferably at a start-upMust be tech savvy (knowledgeable of , Gmail, calendar etc.)Personality:‘Finisher’ more than a ‘starter’. Accelerating through the finish line and ensuring processes, communications, and projects and seen out to the end.‘Process-driven’ more than ‘flexible creative’. Creating, implementing, or following a strict set of tasks performed in sequence to achieve a goal. Process takes precedence.‘Deadline-driven’ more than ‘stretch for quality’. We value execution over perfection.‘Industrious’ more than ‘conscientious’‘Let’s just get XYZ done…’ more than ‘Sorry for bothering you, but…’Excellent communication skills, both in written and verbal English.Attention to detail in written correspondence.Strong adaptability to cope with a fast-growing environmentAbility to quickly integrate feedbackBenefitsWhat we offer:LearningLeaders provides:Monthly compensation of USD 600Remote working