Executive Assistant to the Vice President of Instruction

The Executive Assistant position is a full-time and exempt role reporting to the Vice President of Instruction. The salary range for this position is $79,928.84 - $84,928.84 annually. The priority consideration date for applications is September 20, 2026. 

Executive Support and Division Operations

• Serve as the primary executive support partner to the Vice President for Instruction (VPI), coordinating and advancing divisional priorities; managing a complex and dynamic executive calendar; coordinating travel and related logistics; preparing correspondence, reports, presentations, and meeting materials; facilitating communication and information flow; and ensuring timely follow-through on key initiatives, commitments, and institutional priorities. 
• Coordinate, schedule, and organize meetings. Secure and prepare meeting rooms, prepare agendas, and other materials as requested. Take minutes, transcribe, finalize, and distribute them. Make conference arrangements as needed.
• Attend meetings with or as the representative of the VPI as needed/requested; provide information, follow-up, and report conclusions to staff, transmitting assignments and request status information. 

Governance and Institutional Process Coordination

• Coordinate and support instructional governance and institutional processes, including the planning and administration of committees, councils, and workgroups. Prepare and distribute materials, maintain records and documentation, manage SharePoint sites and related communication tools, track actions and deliverables, and facilitate communication among stakeholders to ensure timely and effective execution of governance activities. 

Tenure Administration

• Manage and coordinate the faculty tenure process, including maintaining tenure records and timelines; supporting Tenure Steering Committee activities; monitoring and reviewing Canvas tenure portfolios for completeness and compliance; facilitating communication among faculty, administrators, and committee members; and preparing reports and materials to support institutional and Board reporting requirements. 

Divisional Project and Performance Management

• Coordinate and advance complex divisional activities, special projects, and strategic initiatives on behalf of the VPI. Track progress toward divisional, dean, and departmental annual and quarterly goals; monitor timelines and deliverables; identify issues requiring action; facilitate resolution of administrative and operational challenges; and ensure completion of assigned actions and commitments. 

Accreditation and Regulatory Support

• Support the VPI in accreditation, program approval, articulation, and reporting responsibilities by coordinating materials, tracking deadlines, maintaining documentation, and facilitating communication with instructional leaders and relevant external agencies.  

Budget Administration and Fiscal Support

• Assist the Vice President for Instruction in monitoring and managing instructional budgets by preparing regular budget reports, tracking expenditures and budget activity, reconciling transactions, monitoring purchasing and procurement processes, supporting budget planning activities, and identifying items requiring review or action. Provide oversight and coordination of division purchasing cards and related documentation to ensure compliance with college policies and procedures.

Executive Team and Office Operations Collaboration

• Collaborate with members of the Executive Assistant team to ensure coordinated support of executive leadership, major college initiatives, institutional priorities, office staffing coverage, and college events. Serve as backup support for executive offices as assigned.  

Communication, Policy, and Process Support

• Serve as a resource to faculty, staff, administrators, students, and external stakeholders regarding instructional processes, procedures, and college policies. Develop, maintain, and manage divisional communication resources and SharePoint sites; support the development, implementation, documentation, and continuous improvement of administrative processes and divisional practices. 

Administrative Records and Compliance

• Maintain official divisional records, contracts, reports, and other documentation in accordance with college policies, records retention requirements, and applicable regulations. Coordinate contract routing, execution, and filing in collaboration with executive office staff. 
• Perform other duties as assigned.

• Experience working with persons from diverse backgrounds such as sexual orientation, racial, ethnic, religious, linguistic, gender, age, socio-economic, physical and learning abilities, and a commitment to an inclusive and equitable working / learning environment. 

• Associate degree and three to five years of progressively responsible executive, administrative, project coordination, operational support, or related experience, preferably supporting senior leadership; or an equivalent combination of education and experience. Prior experience providing support in higher education administration, governance support, accreditation processes, or public-sector environments is preferred.
• Exceptional organizational skills with demonstrated ability to coordinate and advance multiple complex projects, initiatives, governance activities, and institutional processes simultaneously while managing competing priorities, deadlines, and stakeholder expectations. 
• Demonstrated ability to establish, maintain, and improve complex tracking systems, records, timelines, and reporting processes while ensuring accuracy, compliance, and timely completion of assigned responsibilities. 
• Ability to maintain highly confidential and sensitive information while exercising sound judgment, discretion, professionalism, and independent decision-making. 
• Demonstrated critical thinking, proactive problem-solving, and the ability to anticipate needs, identify issues, recommend solutions, and ensure effective follow-through on matters of significance to the division and college. 
• Ability to build collaborative working relationships and effectively coordinate with administrators, faculty, staff, governing bodies, students, and external stakeholders. 
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports, presentations, meeting materials, and communications for a variety of audiences. 
• Demonstrated ability to monitor budgets, track expenditures, reconcile financial information, prepare budget reports, and maintain accurate fiscal records; or the ability to quickly learn college budgeting systems, financial processes, purchasing procedures, and reporting requirements. 
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated ability to promote universal design and accessibility. Proficiency in (or ability to learn within 6 month of hire) the production of accessible content, whether print or electronic.
• Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy.
• Ability to speak a regionally top spoken language other than English is preferred (Spanish, Vietnamese, Russian, Somali, and Chinese).

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Renton Technical College to maintain an alcohol and drug-free workplace for our employees and students.

The person hired is required to provide authorization for employment in the United States. All offers of employment are contingent to background checks, including employment and required degree/credential verification. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform successfully in the position. Finalists are required to complete the Sexual Misconduct Disclosure form as required under RCW 288.112.080. Post offer, pre-employment criminal background checks are also required.

For questions regarding this position contact [email protected].

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EEO STATEMENT: Renton Technical College provides equal opportunity in education and employment and does not discriminate on the basis of race, color national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veterans or military status, or use of a trained guide dog or service animal, as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Re-authorization Act and Washington State Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. The following college official has been designated to handle inquiries regarding the nondiscrimination policies: Title IX / EEO Coordinator, Lesley Hogan, Vice President of Human Resources 3000 NE 4th Street Renton, WA 98056 (425)235-7873,[email protected].     

Jeanne Clery statement: Notice of Availability of Annual Security and Fire Safety Report: In compliance with Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Renton Technical College reports the mandate information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Renton Technical College's Annual Safety and Fire Report is available online at: https://rtc.edu/about-rtc/campus-resources/campus-security/annual-security-report.php. For information on how to access the RTC Daily Crime Log follow this link:https://rtc.edu/about-rtc/campus-resources/campus-security/daily-crime-log.php

We acknowledge that RTC sits uninvited on the ancestral land of the Puget Salish people, including the Duwamish, Suquamish, Snoqualmie, Tulalip, and Muckleshoot Nations.  We are grateful to the original inhabitants of this land, upon which we gather and dialogue. We also acknowledge our increasingly virtual world, in which RTC’s work is done across multiple indigenous lands, in some cases, away from Puget Salish territories. We thank the original caretakers of our local lands and waters, who are still here.      

Beyond acknowledgment, we each have an obligation to learn about and support our local tribes. Find out how on our resources page, which includes scholarships for Indigenous students.