Office Executive

Position Title: Office Executive
Reporting To: CEO / Senior Management
Industry: Supermarket / Retail
Location: [To be filled]
Experience: 2–5 years (Retail / Office Operations preferred)

Role Objective

The Office Executive will be responsible for ensuring smooth day-to-day office operations, coordination between departments, accurate documentation, MIS reporting, and operational support to management in a supermarket environment.

Key Responsibilities

1. Office Administration

• Manage daily office operations and documentation.
• Maintain files related to vendors, HR, accounts, and statutory records.
• Handle correspondence (emails, letters, courier, phone coordination).
• Maintain office supplies and vendor follow-ups.

2. Accounts & Documentation Support

• Coordinate with Accounts team for invoices, expense bills, and petty cash records.
• Track payments, follow up on outstanding bills, and vendor statements.
• Assist in GST-related document collection and record maintenance.
• Maintain purchase, expense, and payment MIS.

3. Retail Operations Support

• Coordinate with store managers for daily operational requirements.
• Assist in maintaining sales reports, stock summaries, and margin reports.
• Support pricing updates, offer documentation, and supplier communications.
• Maintain master data (vendors, items, price lists).

4. MIS & Reporting

• Prepare daily / weekly / monthly reports (sales, expenses, manpower, stock).
• Maintain Excel trackers and dashboards for management review.
• Ensure accuracy and timely submission of reports to the CEO.

5. HR & Compliance Coordination

• Maintain employee attendance, leave records, and basic HR documentation.
• Coordinate recruitment documentation and joining formalities.
• Support compliance documentation (licenses, renewals, audits).

6. Management Support

• Assist CEO in scheduling meetings and preparing meeting notes.
• Follow up on action points from internal meetings.
• Act as a coordination point between management, stores, vendors, and consultants.

Required Skills & Qualifications

• Graduate in Commerce / Business Administration or equivalent.
• Strong working knowledge of MS Excel, Word, and Email.
• Prior experience in retail / supermarket / distribution is preferred.
• Good communication and coordination skills.
• High attention to detail, discipline, and ability to multitask.
• Ability to handle confidential information responsibly.

Key Performance Indicators (KPIs)

• Timeliness and accuracy of MIS reports.
• Office process compliance and documentation accuracy.
• Effective coordination with stores and vendors.
• Reduction in follow-up delays and operational errors.
• Management satisfaction and operational support effectiveness

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