Purchasing Manager

GENERAL PURPOSE   
Plans, directs, manages, and oversees the activities and operations of the City’s centralized purchasing and contract administration functions. Ensures procurement activities comply with federal, state, and local laws, including Texas Local Government Code, while promoting transparency, competition, fiscal responsibility, and operational efficiency.   This position develops procurement policies, manages formal solicitations (RFPs and RFQs), and oversees contract lifecycle administration.
SUPERVISION RECEIVED 
Works under the direct supervision of the Director of Finance.
SUPERVISION EXERCISED 
None.ESSENTIAL DUTIES AND RESPONSIBILITIES

• Direct all procurement activities, including competitive solicitations (IFB, RFP, RFQ,) and approve solicitations, evaluations, and award recommendations 
• Oversee full contract lifecycle, including drafting, execution, renewals, amendments, and vendor performance monitoring 
• Maintain centralized procurement and contract systems to ensure accurate tracking, documentation, and accountability 
• Ensure compliance with Texas Local Government Code, federal requirements, and City policies, maintaining strong internal controls and audit readiness 
• Develop and update procurement policies and procedures, promoting ethical standards and risk mitigation 
• Coordinate with Finance to ensure funding availability, proper coding, encumbrance tracking, and alignment with budget requirements 
• Analyze existing procurement processes to reduce costs, eliminate waste, and increase operational efficiency
• Manage vendor relationships, promote competition, and resolve disputes or performance issues 
• Drive strategic initiatives, including process improvements, automation, cost savings, cooperative purchasing, and long-term procurement planning

PERIPHERAL DUTIES
Other related duties as assigned.
Supports other departments as assigned.
Attends seminars and workshops related to duties and responsibilities.
Attends professional development workshops and conferences. Travels to various destinations in and out of the City and may require overnight stay.Education and Experience: 

• Bachelor’s degree from an accredited college or university with a degree in business, finance, public administrative or other related field,
• Five (5) years of experience in a related field, or
• A combination of education and experience.

Necessary Knowledge, Skills and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
 

• Knowledge of public purchasing practices and techniques.
• Knowledge of applicable procurement statutes, ordinances, and codes.
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
• Knowledge of contract law, terms, and conditions.
• Knowledge of buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
• Skill in alternative delivery methods for the procurement of construction and construction-related professional services.
• Skill in informal and all formal source selection processes including price competition.
• Skill in contract negotiation and formation, contract management, and contract administration processes.
• Skill in contract category management.
• Skill in computer applications including spreadsheets, databases, and word processing software.
• Skill in establishing and maintaining good working relationships with other City employees and the public.
• Skill in effective oral and written communication.
• Skill in exercising good judgment, tact, and diplomacy.
• Skill in using automated purchasing systems.
• Ability to provide relationship management to assigned customer departments.
• Ability to develop and lead cross-functional teams.
• Ability to resolve complex formal contract disputes.
• Ability to lead, manage, and train multi-disciplinary workforce.
• Ability to provide internal consulting services.
  
  

SPECIAL REQUIREMENTS 
Must be bondable.TOOLS, EQUIPMENT & APPPLICATION SOFTWARE USED
Personal computer including Microsoft Office, including Outlook, Excel, Word, Powerpoint, Teams; ERP 10 (InCode); Laserfiche Client; word processing, spreadsheet, internet, web client, 10-key calculator; phone; scanner/copy machine. 
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is frequently required to sit and talk or hear, be able to adequately operate vehicles, write, type, use a computer, copier, and fax machine and related functions.
The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus. 
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
The noise level in the work environment is usually moderate.