Parks & Recreation and Streets & Drainage Technician

Monday through Friday
7:00 a.m. – 4:00 p.m.

Regular and dependable attendance is an essential function of this position.

• Occasional evening attendance at Parks Board meetings.
• Flexibility to work evenings, weekends, holidays, or outside normal business hours as needed to support City operations and special events.
• Participation in Emergency Management activities, including reporting for duty before, during, or after emergencies or disasters as assigned.

• Manage administrative support tasks for the Directors and Departments, including complex assignments, prioritizing workload, and meeting deadlines.
• Perform receptionist and clerical duties such as greeting visitors, responding to phone and email inquiries, providing general information, processing documents, data entry, filing, and maintaining departmental logs.
• Establish and maintain office systems, including files, records, forms, documentation, mail routing, and project management.
• Prepare, compose, and distribute materials such as memos, correspondence, reports, purchase orders, resolutions, certificates, summaries, and responses to inquiries.
• Ensure timely relay of information and requests to appropriate staff; elevate critical matters when necessary.
• Exercise independent judgment while maintaining strict confidentiality of business, employee, and customer information.
• Demonstrate and maintain strong customer service skills when interacting with coworkers, internal customers, and the general public.
• Serve as purchasing agent for Parks & Recreation and Streets & Drainage, handling equipment and capital improvement purchases.
• Draft Requests for Proposals and contracts; upload RFPs, bids, and documents into internal software; advertise through approved sources.
• Act as liaison to the Finance Department, ensuring budget lines are monitored and reported appropriately.
• Assist field staff with weekly time entries and communicate issues to Payroll.
• Create and monitor budget accounts; review receipts, POs, and encumbrances to resolve discrepancies.
• Reconcile purchasing card statements and process payments; create and track requisitions.
• Prepare staff reports, agendas, ordinances, and resolutions using Municode software.
• Provide timely department information for City social media and website updates.
• Read and interpret documents such as easements, legal descriptions, and utility data.
• Coordinate travel and training for department staff, including registration, lodging, and required documentation.
• Operate office equipment including computers, Microsoft Office, databases, word processors, scanners, and copiers.
• Communicate with field personnel regarding work orders, maintenance needs, and emergencies.
• Submit utility line location requests prior to construction activities.
• Maintain organized records, files, and documentation.
• Coordinate meetings and training; prepare and post agendas and minutes; attend meetings as directed.
• Support Parks Board operations, including agenda preparation and posting.
• Assist with bid openings by distributing packages, receiving bids, maintaining logs, and forwarding information.
• Upload documents into City retention software.
• Attend meetings concerning utilities, construction projects, and other departmental matters; may record minutes.
• Order supplies, maintain inventories, and complete errands such as document delivery and signature collection.
• Adhere to City safety guidelines; maintain a clean and safe work area.
• Assist with special projects, project tracking, receiving quotes, ordering materials, and other tasks assigned by the Directors.
• Maintain GIS databases and related links; read and interpret civil engineering plans, plot maps, legal descriptions, and utility data; enter data into GIS.
• Help maintain the Streets & Drainage digital dashboard for road condition monitoring.
• Compile weekly Parks & Recreation and Streets & Drainage reports for submission to the City Manager.
• Coordinate with Fleet Mechanics regarding equipment monitoring using SAMSARA software.
• Perform or establish procedures for clerical functions including filing, correspondence, information tracking, and departmental recordkeeping.
• Maintain confidentiality at all times.
• Other duties as assigned.

• High School diploma or GED
• Minimum of three (3) years progressively responsible clerical experience that demonstrates the ability to function with considerable independence.
• Advanced office and computer skills are a must.  Experience using Municode, SAMSARA, and ESRI Software is a plus.  
• Any equivalent combination of training and experience which demonstrates the required knowledge, skills and abilities to perform the duties will be considered.
• Bi-lingual proficiency in Spanish is preferred but not required.  

• Working knowledge of practices, principles and techniques used in Parks & Recreation and Streets & Drainage projects including civil engineering basics, architectural and electrical engineering design, drawings, and construction; methods and materials used in construction and maintenance of parks, playgrounds, utilities, streets and roads; standards, codes, ordinances, laws, and regulations governing engineering, construction, and inspections of Parks & Recreation and Streets & Drainage projects.
• Thorough knowledge of modern office practices and procedures, file and records maintenance principles and practices.  
• Proficiency with Microsoft Office Suite and related municipal software applications.  
• Working knowledge of budget development and implementation principles.  
• Ability to utilize ESRI Software (ArcGIS) for digitizing and data manipulation procedures, utilizing geographic information systems.  Must be familiar with geographic principles and database design.  
• Strong written and oral communications skills for effective expression of concepts.  
• Proficiency in keyboarding, preparation of memos, official correspondence, and minutes.   
• Ability to exercise sound judgment and make independent decisions in accordance with established policies and procedures.  
• Ability to establish and maintain effective working relationships with directors, superintendent, support staff and other departments/agencies position interacts with.
• Strong organizational and analytical skills.
• Ability to maintain confidentiality and use exercise discretion.
• Ability to interact professionally, courteously, and tactfully with the public.
• Ability to operate modern office equipment.
• Ability to add, subtract, multiply and divide; calculate decimals and percentages.

• Work is primarily sedentary with extended periods of computer use. Duties may also include walking, bending, light lifting (5–20 lbs), driving, or moderate lifting (20–50 lbs.). Most tasks occur in a standard office environment with occasional exposure to dust or pollen.

• Some tasks may require sound perception and discrimination. 
• Some tasks may require visual perception and discrimination.
• Some tasks may require oral communications ability.