Role description

As an Executive Assistant, you will provide administrative and coordination support to the Sales, R&D, and Management teams. You will ensure that daily activities, documentation, logistics, and follow-ups are handled accurately and efficiently.

Your Mission

• Provide Administrative Support
  Ensure smooth and accurate administrative support for the Sales, R&D, and Management teams, including CRM updates, quotations, purchase requisitions, and reimbursements.
• Coordinate Cross-Functional Activities
  Coordinate with Sales, R&D, QA, QC, Finance, and other departments to ensure requests, projects, and daily activities are properly followed up and completed.
• Manage Logistics & Business Arrangements
  Coordinate sample shipments, business trips, accommodations, and arrangements for visitors, clients, and internal stakeholders.
• Support Management Activities
  Organize management meetings, prepare meeting materials and memos, and ensure management decisions are properly documented and followed up.
• Ensure Effective Communication
  Serve as a key contact person for the HFMI Call Center and support clear, timely, and professional communication with internal and external stakeholders.

Minimum Qualifications

• Minimum 5 years of experience in a similar administrative, executive assistant, or secretarial role, preferably in a sales or business environment.
• Proficient in English, both written and spoken.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure.
• Strong communication and interpersonal skills, with the ability to interact professionally with various stakeholders.
• Proficient in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Strong attention to detail, with the ability to work accurately and efficiently.
• Proactive, adaptable, and willing to take on a variety of tasks and responsibilities.

Preferred Qualifications

Proficiency in Mandarin, both written and spoken, is an advantage

Why you'll love working here

Our Process

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