- Location
- United States
- Department
- Executive Administration
- Experience
- 6+ years
- Source
- Greenhouse
Description
About the Role
Nift is looking for an Executive Assistant to act as a strategic partner and force multiplier for our CEO. This is not a traditional admin seat. You'll operate at the speed and altitude of a high-performing executive — managing time, information, and priorities with precision, and anticipating what's needed before it's asked.
You'll be a gatekeeper, a sounding board, and a trusted extension of the CEO: equally comfortable running a complex international itinerary, pulling together a board deck, or handling a sensitive stakeholder conversation. You'll represent the CEO's voice with credibility across the company and with partners, clients, investors, and board members.
What You'll Do
- Own the calendar. Run a complex, ever-changing executive calendar — weighing competing priorities, making judgment calls on the CEO's behalf, and ensuring every incoming request lands with full context.
- Control access. Serve as the primary gatekeeper for the CEO's time, deciding what gets through and when.
- Make travel seamless. Coordinate domestic and international travel end to end: detailed itineraries, contingency plans, and real-time adjustments when things change mid-flight.
- Prepare the CEO for everything. Deliver day-ahead and week-ahead briefings, background research, and meeting materials so the CEO walks in ready.
- Build the network. Establish and manage relationships with partners, DTC brands, board members, and investors on the CEO's behalf.
- Drive high-stakes work. Help prepare board presentations, client-facing decks, and executive communications — and streamline how decisions get made day to day.
- Support the whole picture. At this level, professional and personal logistics blur — you'll serve as a Personal Assistant for the CEO, managing their personal calendar, vacation planning, and other administrative needs alongside professional logistics with the same discretion you bring to everything else.
What You Bring
- 6+ years of professional experience, including 3+ years supporting a VP-or-above executive at a tech startup or VC firm; BS/BA preferred
- A strong bias toward action — you take initiative, work autonomously, and hunt down the answers, context, and data needed to solve problems
- Exceptional judgment, discretion, and composure under pressure
- High EQ and strong relationship-building instincts, paired with clear written and verbal communication
- Outstanding organization and follow-through: you manage multiple workstreams at once and drive every one to completion
- Adaptability when plans change last minute — and an optimistic outlook when they do
- Fluency with modern productivity tools (Google Workspace, spreadsheets, structured email workflows)
- Flexibility to be generally reachable outside standard hours and across time zones — this role moves with the CEO's schedule, not a 9-to-5
About Nift
Nift’s mission is to reshape how people discover and try new brands by introducing them to new products and services through thoughtful "thank-you" gifts. Our customer-first approach ensures businesses acquire new customers efficiently while making customers feel valued and rewarded. We are a data-driven, cash-flow-positive company that has experienced 731% growth over the last three years. Now, we’re scaling to become one of the largest sources for new customer acquisition worldwide. Backed by Spark Capital & Foundry who also invested in Slack, Snap, SeatGeek, Fitbit, Warby Parker, Wayfair and Twitter, we are poised for exponential growth and ready to demonstrate impact on a global scale. Read more about our growth here.
