- Salary
- $2k – $2k
- Workplace
- Remote
- Type
- Full-time
- Department
- Administration
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Executive Assistant to the CEO (100% Work From Home)
Executive Calendar, Time & Gatekeeping Management
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Serves as the primary gatekeeper for the CEO's calendar, prioritizing appointments, conference calls, and executive commitments based on strategic urgency.
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Proactively identifies and resolves scheduling friction, ensuring appropriate buffer, preparation, and travel time are built into daily itineraries.
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Coordinates internal executive meetings, leadership summits, external customer dinners, and corporate partner conferences, ensuring complete agenda preparation and advance document distribution.
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Conducts continuous follow-ups on meeting action items and executive commitments, ensuring no operational detail falls through the cracks.
Strategic Communication & Stakeholder Engagement
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Drafts and prepares executive correspondence, board decks, official letters, email communications, and presentations on behalf of the CEO.
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Represents the CEO and company across high-level external interactions with senior executives, OEM partners, dealer groups, distributors, vendors, and community leaders.
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Maintains organized electronic record systems, managing sensitive corporate data with absolute confidentiality and discretion.
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Tracks cross-departmental project deadlines directed by the CEO, liaising with internal teams to keep strategic initiatives on schedule.
Complex Travel Logistics & Project Coordination
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Coordinates end-to-end domestic and international executive travel itineraries, including flights, hotels, ground transportation, reservations, and supporting documentation.
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Monitors active travel plans in real time to resolve flight disruptions or schedule changes proactively.
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Assists with business networking, charitable initiatives, community engagements, and special executive projects as assigned.
Qualifications, Skills, and Key Competencies
Required Qualifications
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Executive Administrative Experience: 3+ years of demonstrated success directly supporting a CEO, President, business owner, or C-suite executive within a fast-paced environment.
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High-Level Communication: Exceptional, polished written and spoken English skills suitable for interacting with C-suite executives, corporate partners, and VIP guests.
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Proactive Executive Judgment: Demonstrated ability to stay two steps ahead of leadership, anticipating needs, taking initiative, and solving problems independently.
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Advanced Tech Proficiency: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and modern electronic calendar and workflow management systems.
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Discretion & Detail Orientation: Absolute trustworthiness handling confidential business information, backed by meticulous organizational discipline.
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US Business Hours Alignment: Dedication to full-time availability during US business hours, with flexibility to support travel logistics when required.
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Remote Workspace Infrastructure: Dedicated home workspace, high-speed internet, personal computer, professional headset, and webcam setup.
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Background in automotive, manufacturing, distribution, or fast-scaling B2B commercial sectors.
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Experience coordinating international corporate travel itineraries and high-profile executive events.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
