Sr. Accounts Payable Specialist

Overview

As one of the world’s leading analytical instrumentation companies, Bruker covers a broad spectrum of advanced solutions in all fields of research and development. All our systems and instruments are designed to improve safety of products, accelerate time-to-market and support industries in successfully enhancing quality of life. We’ve been driving innovation in analytical instrumentation for 60 years now. Today, worldwide more than 8,500 employees are working on this permanent challenge, at over 90 locations on all continents.

Responsibilities

New hybrid opportunity based in Billerica, MA for a Senior AP Specialist to join the Accounts Payable team. As a new member of the Americas Regional Finance team, will be accountable for providing high quality AP and payment services while performing daily operational tasks and supporting the AP Lead. Areas of focus include vendor escalations, disputes and overall vendor and internal user satisfaction, assist in facilitation of timely reconciliation and match of vendor payments across Bruker entities, assist with reporting, metrics all while collaborating with the Business Partners and Business Support Center. This position reports to the AP Manager in Billerica and includes opportunities for growth and development in the areas of business support, systems, process improvements, efficiencies and controls.  

• Analyze and process a high volume of invoices for multiple entities
• Review debit balances on vendor accounts and take appropriate action
• Track and Report on invoice status
• Manage workflows to ensure timely processing and approvals of invoices and wire requests
• Investigate workflow delays and communicate corrective action to users
• Research various issues relating to invoice/ purchase order variances
• Reconcile vendor statements to verify all invoices are received and entered including follow up for any missing items
• Evaluate and determine sales and use taxability on vendor invoices
• Generate and review weekly payments runs including initiating payments in the bank portal
• Follow established Accounts Payable policies, procedures, and control processes to ensure accuracy of Accounts Payable
• System administrator of T&E and P-Card software tool including new user setups, support, and training to new users
• Support the AP Lead in the areas of reporting, metrics, and business process improvements
• Assist with implementation of systems and reporting to streamline and standardize operations, including operational metrics (KPI’s)
• Proactively mitigate risks through management of controls and process improvements
• Ensure compliance with internal controls where required
• Proactively resolve day-to-day issues and escalate when appropriate
• Identify and escalate issues in a timely manner and maintain critical vendor accounts
• Research and collaborate with internal teams from Procurement, Receiving, Shared Services, and Accounting to drive resolution for disputed invoices
• Support internal and external audits as needed
• Perform unclaimed property review for AP activity
• Review and reconcile open receivers to determine appropriate action
• Build and maintain positive business relationships with vendors and all parties
• Assist with the documentation of standard operating procedures and policy updates
• Special projects as assigned supporting the AP Lead and Finance Leadership team
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Qualifications

• Bachelor Degree in Accounting or Finance required
• Minimum 5 years Accounts Payable work experience required, within a public company work environment
• Recent hands-on SAP ERP system work experience 
• Prior work experience with invoice workflow tools
• Working knowledge of processing activities within multi-currency environment
• Concur T&E Software experience preferred
• Oral and written English fluency; other languages helpful
• Excellent verbal, written, computer, and financial communication and presentation skills with advanced Microsoft Word and Excel proficiency
• Proven ability to build and maintain positive and responsive business relationships with all parties
• Demonstrated ability to work independently with minimal supervision and collaboratively in a global team-oriented work environment
• Proven ability to assess situations to determine the importance, urgency, risks, and gather supporting information to make clear and timely decisions
• Strong analytical skills and attention to detail
• Ability to handle large volume of processing and data handling with advanced organizational and time management skills to manage multiple priorities and deliverables
• Willingness and demonstrated ability to back up for the AP Lead when necessary
• Advanced organizational, time management, and problem solving skills with ability to coordinate multiple priorities and deliverables
• Excellent attention to detail with abilities to focus, organize, follow through with timely task processing and completion within timelines
• Operates at the highest level of business ethics, honesty, professionalism, and integrity.
• Ability to satisfactorily complete position training and compliance requirements
• Reliable transportation and valid Driver License in good standing, issued by resident state required
• U.S. Citizenship or U.S. Permanent Resident status required.
• May be required to pass security clearance investigation.

At Bruker, the base salary is part of our total compensation. The estimated base salary range for this full-time position is between $74,700 and $133,000 and provides an opportunity to progress as you grow and develop within a role. The base salary for the role will depend on several job-related factors, including, but not limited to, education, training, experience, the geographic location of the successful candidate, skills, competencies, job-related knowledge, and travel requirements for this position. Full-time employees may also be eligible for a performance-related incentive in addition to a full range of benefits, including 401(k) with company match, an employee stock purchase plan, medical and dental plans, life insurance, short-term and long-term disability insurance, employee assistance program and paid time off including vacation, sick time and holidays, and more.

 

Bruker is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.

 

Certain positions at Bruker require compliance with export control laws and as a result, all interviewed candidates for all positions will be screened pre-interview to determine their eligibility in light of export control restrictions.