Key responsibilities include

Assisting with compliance tracking, field observations, and documentation while also supporting day-to-day operations through word and excel processing, meeting minutes, preparation of spreadsheets and presentations.

Tracking timelines and responsibilities, database management, coordination with multiple departments, and providing technical assistance for special projects.

The position plays a vital role in maintaining accurate records, facilitating oversight and performance assessments, and ensuring timely, high-quality project delivery.

Position Description:

• Quality Assurance and Quality Control and Program Support:
  • Assist the Quality Control Department in monitoring compliance with Standard Operating Procedures documenting best practices, and contributing to performance
  • Support team members in verifying that SOP requirements are accurately portrayed and assist in gathering required information.
  • Analyze Quality Control processes to identify gaps and support corrective
  • Demonstrates diplomacy, especially when following up on compliance issues or non- conformance documentation
  • Reporting and Documentation:
  • Supports the preparation of monthly, quarterly, semi-annual, and annual reports required for internal use, bond oversight, and performance audits where precision and professionalism are critical.

• Administrative and Coordination Functions:
  • • Provide general and technical administrative support to the Quality Control Departments
    • Strong interpersonal skills to interact professionally with project managers, contractors, inspectors, and other District departments.
    • Create accurate and concise meeting agendas, meeting minutes, and distribute
    • Develop spreadsheets, presentations, and other tools to support Quality Assurance.
    Assist in coordinating matters with project managers, design professionals, contractors, audit groups, and other departments

Additional Responsibilities

• Contribute to the preparation of materials for executive team, auditors, and other stakeholders
• Provide support for special projects and technical assignments as
• Perform other duties as assigned to ensure successful delivery of the program

Required Qualifications:

• 5 years of Administrative support experience
• A 4-Year College Degree
• Excellent communication skills
• Organization and information management
• Experience with meeting minutes, spreadsheets, document organization, and electronic filing
• Must be proficient with Microsoft suite, and Adobe PDF
• Must have very strong organizational skills, interpersonal skills, poise, tact, and diplomacy
• Ability to work in a fast-paced environment and good multitasking skills
• Quality Assurance/Quality Control experience
• Architectural and Construction background
• Audit experience