Contract Management Specialist

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

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Job Summary

The Contract Specialists is a member of the AVEVA Contract Management (CM) team and will be responsible for the preparation and management of contract documents related to the sales activities of the company, from start (generation of a contract request) to finish (contract signature and archiving). The CM team is involved throughout the quote-to-fulfilment process and is responsible for coordinating with other stakeholders in the process such as Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that contracts are delivered as per business deadlines and in compliance with AVEVA’s policies.

We are looking for a Contract Specialist who has excellent attention to detail and strong communication skills and who has knowledge of contractual and legal terminology. The role is part of the Contract Management team and will be based in Kuala Lumpur, supporting various parts of the EMEA region as may be assigned from time to time.

 
Please note that while this position reports into the Legal Department, this is not a lawyer/attorney/counsel position.

Responsibilities
• Assist in the preparation and management of contracts related to the sales activities of the company, ensuring all documents are accurate, compliant and delivered in the required timeframe.
• Ensure compliance with AVEVA’s contracting guidelines, policies, protocols and process.
• Build and maintain strong relationships with AVEVA’s Sales team and other members of the Legal team as well as any other relevant functions and departments to ensure alignment and collaboration.
• Handle queries from internal teams and external stakeholders, providing timely responses.
• Support Trade Compliance, Credit Check, bidding and prequalification and any other relevant activities in AVEVA’s quote-to-fulfilment process.
• Facilitate the signature of contracts by all parties.
• Store all working papers and signed documents in the corresponding archives, including the inclusion of any references and metadata.
• Draft, prepare and edit (under supervision of Legal and other senior members of the Contract Management team) documents such as Non-Disclosure Agreements (NDAs), Termination Letters, Novation Letters, Price Escalation notifications etc.
• Support with various administrative tasks as may be assigned.

Skills & Qualifications
• Bachelor 's degree and hands-on experience in commercial contracts management and administration. Significant years of relevant experience will be considered in lieu of a Bachelor's degree.
• Strong organizational, prioritization and time management skills
• Energetic, proactive, attention to detail and a strong team player
• Excellent communication skills with a professional and client-focused approach
• Excellent command of spoken and written English

• Experience with Microsoft office (Word, Excel, Outlook etc).

• Willingness and ability to support EMEA time zones, including adjusted working hours when required.
 

Beneficial Skills & Qualifications
• Proficiency in other languages are desirable
• Familiarity with IT tools such as Salesforce, Sharepoint, Acrobat and Docusign CLM.

• Legal background will be a plus (no degree in Law is required)

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment.  Background checks will be conducted in accordance with local laws and may, subject to those laws,  include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.  Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
 
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.