Capital Projects Manager

BASIC FUNCTION:

The purpose of Project Manager (PM) position is to manage capital projects as assigned in accordance with organization policies and standards. The incumbent will ensure project goals and timelines are met in an efficient and cost-effective manner, oversee vendor performance, and serve as the primary liaison to partner entities. The incumbent will assess project issues and identify solutions to meet performance goals. The PM is responsible for maintaining all project records and information, and informing relevant leadership and stakeholders of necessary updates in a clear and timely manner. The PM is also responsible for managing any necessary administrative work including budgetary oversight, in partnership with relevant REDCAM and University administrative offices, to ensure the successful completion of a project. The PM will be responsible for the day-to-day management and execution of multiple projects across the REDCAM portfolio.

SUPERVISORY ACCOUNTABILITY:

The incumbent is responsible for overseeing the successful completion of projects, and is therefore expected to ensure all contributing parties are remaining on task, on time, and on budget. The PM does not have any direct supervisory reports.

NATURE AND SCOPE:

The PM ensures that capital projects are completed on time, on budget, and to a high degree of quality; that all stakeholders are kept properly informed throughout the course of a project; that project plans and budgets are developed and subsequently adjusted, as needed, to meet the needs of the University and the limits of the project’s resources; and that the capital project is smoothly transitioned to normal operations once complete and ready for full user occupancy. The PM will be an important and active member of the REDCAM team, communicating with office leadership and colleagues in order to help deconflict and otherwise coordinate multiple projects across the University, and contribute to the overall successful execution of the University’s Master Plan and capital improvement goals.

PRINCIPAL ACCOUNTABILITIES:             

• Plan, develop, administer, and coordinate new or revised project goals and objectives. Manage projects to leadership-approved goals, timelines, and budgets; manage contractors to the terms of agreement.
• Develop and schedule project work plans in accordance with specifications, objectives, and funding limitations, while overseeing daily operations.
• Coordinate project activities through delegation of assignments to project team members and contractors.
• Manage assembly and onboarding of project team, including University partners for whom the capital project is being carried out, as well as contractors.
• Manage project close-out and transition to normal operations, including securing all guarantees and warranties required for acceptance, and hand over of all mechanical and electrical systems training and guides.
• Perform administrative duties as needed, including contract drafting and revision, project budget tracking and management, and managing these functions to completion through University processes and procedures.
• Ensure all necessary legal and regulatory requirements of a project are met, including but not limited to the obtaining of all necessary permits.
• Ensure that all necessary move-outs and move-ins of occupants and associated materials are properly coordinated.
• Manage, resolve, and escalate issues to REDCAM leadership, as appropriate, to ensure high quality deliverables.
• Manage additional functions as required by a project, including but not limited to lease agreements, third-party agreements, and liaising with community and government entities.
• Perform other related duties as assigned.

CORE COMPETENCIES:

• Skilled in the operation of computers, related software applications (MS Word, Excel, PowerPoint, Access) and standard office equipment.
• Ability to communicate effectively orally and in writing.
• Capability to establish and maintain effective and harmonious work relations with faculty, staff, students, and customers.
• Capacity to plan, organize and coordinate work with colleagues and project partners.
• Multi-tasks efficiently.
• Skilled in creating and managing to project plans; can effectively use common scheduling and plan management platforms.
• Familiarity with CAD and other capital projects graphic programs is preferred.
• Skilled in quality assurance/quality control oversight of capital projects.
• Maintains clean, complete, and easily accessible project records.

MINIMUM REQUIREMENTS:

Bachelor’s Degree and 5-10 years of related work experience. 12 years of related work experience may be substituted in lieu of educational qualifications. Experience in academic and/or health care capital project management strongly preferred. Project Management Professional (PMP) or Certified Construction Manager (CCM) certified. 30-hour OSHA certified.