Capital Projects Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification. 

The Capital Projects Manager is responsible for coordinating and monitoring assigned District construction, modernization, renovation, and capital improvement projects, with a primary focus on bond-funded work. The position requires specialized knowledge of community college construction practices, project coordination, contract documents, building codes, public works requirements, construction schedules, budgets, inspections, and related compliance requirements. 

This classification is distinguished from maintenance and operations classifications in that the Capitol Projects Manager is primarily responsible for coordinating assigned construction, modernization, renovation, and capital improvement projects rather than managing routine maintenance, custodial, grounds, or daily facilities operations. The Capital Projects Manager is assigned specific bond projects and is responsible for day-to-day project coordination and execution. 

•Participates in developing master plans for Board-approved new construction, modernization, or deferred maintenance projects; evaluates requests for facility improvements and makes recommendations to the Vice President of Administrative Services or designee;
•Monitors and tracks bond project budgets; provides regular budget status reports to the Vice President of Administrative Services; recommends cost-saving measures and alerts management to potential budget overruns;
•Facilitates pre-construction meetings; coordinates with consultants to implement phasing plans, work restrictions, and construction schedules;  
•Monitors and updates project timelines and costs; reviews and evaluates change orders, and resolves project issues;
•Identifies health and safety hazards associated with construction activities and implements action plans to ensure proper safety protocols are followed to mitigate risks;
•Oversees implementation of assigned bond-funded construction projects from initiation through close-out to ensure conformance with approved scope, schedule, budget, and quality standards;
•Conducts regular site visits to assigned projects; documents site conditions and construction progress; and coordinates with inspectors, contractors, and consultants to resolve field issues;
•Maintains project files and documentation including contracts, change orders, permits, inspection records, correspondence, and close-out documents;
•Coordinates regulatory approvals for assigned projects; liaises with regulatory agencies, including the Division of the State Architect, Office of Public School Construction, California Community College Chancellor’s Office, or State Allocation Board; prepares and submits necessary documents for project approval;  
•Prepares and presents regular project status updates regarding schedule, budget, quality, and risk issues on assigned projects;
•Prepares a variety of technical and administrative reports related to construction activities and projects;
•Composes correspondence to staff, consultants, contractors, community groups, and other District constituents as needed;
•Performs other duties as assigned. 


Education and Experience:

EDUCATION: Graduation from a recognized college or university, with a bachelor’s degree in planning, Engineering (Mechanical, Civil, or Structural), Construction Management, Architecture, or a closely related field. Or ten (10) years of experience managing multi-million-dollar construction projects experience from start to finish. 
 
EXPERIENCE: At least five (5) years of progressively responsible experience managing multi million dollar public school (K-14) or public works construction projects, including direct responsibility for project planning, design coordination, budgeting, scheduling, contract administration, and construction phase oversight. Experience working with the California Division of the State Architect (DSA), Office of Public-School Construction (OPSC), and state public school construction programs is highly desirable. 


RANGE 3 ON THE UNREPRESENTED GROUPS SALARY SCHEULE: Initial Salary placement is normally at Step 1, no higher than Step 3.  Please click here (Download PDF reader) to review current salary schedule.*PLEASE NOTE, SALARY SCHEDULE HAS UPDATED. PLEASE REFER TO THE PLACEMENT ON THE LISTED SALARY SCHEDULE, AS JOB DESCRIPTIONS MAY INDICATE THE RANGE UTILIZED ON THE PREVIOUS SCHEDULE*

IMPORTANT: 

• First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by September 30, 2026, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
• All application communications, including interview invitations, are sent through our applicant tracking system (NeoEd). Applicants are responsible for regularly monitoring their NeoEd account and ensuring that their contact information (including email address and phone number) is accurate and up to date. Failure to respond to interview invitations or other time-sensitive communications within the specified timeframe may result in removal from further consideration for the position. Due to the volume of applications received, candidates who do not respond may be considered withdrawn (no-show), and interview opportunities may be extended to other qualified applicants.