Records Clerk

Position Summary:

The Records clerk is responsible for performing general records tasks including maintaining client records for both on-site and off-site storage. The individual must have the ability to work in an organized, efficient manner with strong attention to detail, while working independently with minimal supervision. The individual should also be flexible to work overtime as needed. The Records Clerk is required to work on-site full time (five days per week).

Key Responsibilities:

• Completes core Records services including:

  • Label review, validation, printing, and provision

  • Indexing material into RMS database

  • Location tracking

  • Onsite and offsite collection audits

  • Processing collections for transfers for departing attorneys and clients

  • Coordinate pickups and deliveries from offsite storage vendors

  • Labeling and auditing of files under Ethical Wall or Legal Hold

• Locates and retrieves files in response to requests from authorized users.

• Generates ad hoc reports from the Records Management database.

• Assists with office moves and movement of files.

• Performs other general administrative duties as assigned.

• Monitors and audits access to physical and electronic confidential information.

Qualifications:

Skills & Competencies

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively.

• Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation.

• Strong problem-solving skills, takes initiative and uses good judgment, and has excellent follow-up skills.

• Ability to work under pressure to meet strict deadlines, adapt to a fast-paced environment to achieve business goals and objectives.

• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented.

• Recognize confidential, sensitive, and proprietary information and maintain confidentiality.

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team.

Education & Prior Experience

• High school diploma: college degree is a plus.

Technology

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook. Experience with Records Management Systems such as FileTrail or LegalKEY is a plus.

• Excellent computer skills and the ability to learn new software applications quickly.

• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.

• This position may also be sedentary and require the employee to sit for extended periods of time.

• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

• Requires physical mobility, including the ability to move frequently as needed for mail and supplies delivery or other similar tasks, ability to bend, lift, push, pull required; ability of handling heavy objects (40 lbs or less) and overhead reaching, as well as walk and stand for long periods of time.

The expected pay range for this position is:

$22.87 - $26.04 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.