Procurement & Logistics Coordinator – ( 12 months contract )

Overview

About the job

Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since its establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.Main purpose of position Currently we are looking for Procurement and Logistics Coordinator , in Bucharest Romania to be part of our global team working together towards our vision – Improving our future.

To provide a coordination service to the Project Management Team with regards to Procurement and Logistics through sharing information and ensuring that projects are executed on time and successfully. 

Main Responsibilities

Operating System 

• Follow the guidelines and prescribed structures as outlined by the operating system 
• Provide continuous input towards improvement and optimization of the operating system  
• Successfully implement the operating system throughout the structuring and execution phase of the Project 

 

When supporting the Solutions business unit: 

Structuring Phase of projects

• Highlight logistic risks identified during the structuring phase and timeously communicate to Line Manager 
• Facilitate visits to potential ports and obtain road risk assessment to site 
• Prepare project documentation for execution including shipping registers, delivery plans and others 
• Assist with a low risk cost effective delivery plan and submit proposal to the line manager 
• Prepare the logistic RFP before submitting to Line Manager for approval to issue 
• Issue and follow up on logistics RFP responses 
• Assist with the bid evaluation and recommendation process 

 

Delivery/execution phase

• Prepare contracts for relevant service/material suppliers 
• Ensure that signed contract is returned, shared on document management system 
• Create and maintain logistic schedules 
• Manage all Customs related documents 
• Ensure that the milestone project documentation is obtained, shared on the operating system and communicated to Project Team 
• Maintain the logistics execution plan per project 
• Receive invoices and check against contracts/purchase orders and delivery notes from site and recommend for payment or reject with reasons 
• Obtain updated delivery advise from Suppliers and align on deliveries with Project Team 
• Assist in closing out contracts at end of project 
• Ensure that handover of spare parts list and material to Operation & Maintenance team is done 
• Provide warranty register and handover to Operation & Maintenance team 
• Compile lessons learned report and submit to the line manager 

 

When supporting Operations and Maintenance/Asset Management business unit: 

Procurement Compliance

• Draft procurement policy and procedure for the respective countries 
• Assist in training and follow up of relevant O&M personnel for the implementation of the procurement policy and procedure 
• Assist in the audit of the implementation of procurement policy and procedure 
• Coordinate the implementation of local content and economic development commitments under procurement 
• Organise day‐to‐day electronic filing in the document management system 

 

Strategic procurement

• Prepare all purchase orders for procurement of assets including spare parts 
• Assist with the contracting of service agreements and supply accounts 
• Administer warranty claims on behalf of EPC 
• Prepare report on monthly basis to project company board 
• Arrange logistics to support delivery of assets to site

Qualifications And Competencies

• Diploma in Supply Chain Management or equivalent work experience
• 3+ years experience in a similar role 
• 2+ years experience in Procurement Operating System 

 

Personal characteristics It is part of every employee’s term of reference to contribute to Scatec's vision: Improving our Future and adhering to our company values which are:- Predictable: demonstrate clear communication and listening skills, share information in an open and honest way- Driving results: demonstrate determination, pro-activeness, can prioritize and work independently- Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust- Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitudeWe offer Scatec is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business needs.Applications will be processed on a continuous basis.