Office Coordinator

OVERVIEW

We are currently seeking an Office Coordinator for our Texas Building Division, in Irving, TX.

The Office Coordinator will be responsible for administrative support for a large or mega project or program including such functions as HR/EEO activities, pursuits/bid completion, payroll, reception, and facilities.   

As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing.  Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

There are many compelling reasons why exceptional people should consider a career with our company:

• Challenging, complex work
• Creative and innovative problem-solving environment
• Supportive, communicative managers who reward hard work
• Opportunities for growth, training, and development
• Flexibility in career path & progression
• Opportunities to work and live all over the United States

RESPONSIBILITIES

• Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts. 
• Prepares and submits expense reports on behalf of the traveler.
• Performs daily duties of the office including ordering supplies and coordination of mail operations and expenses.
• Coordinates various meetings and assists in the preparation of presentations.
• Assists office staff in the preparation of written correspondence for internal and external communication purposes. Creates office communication materials, such as staff directories, sign-in sheets
• May perform general HR duties for the office or act as a liaison for HR-related activities. These duties may include onboarding, PTO record-keeping, eForm processing, drug testing, etc. May act as Ethics and Compliance Officer.
• May be responsible for various other administrative activities
• Performs general duties around Marketing, Pursuits and Community Outreach. These duties may include proofing RFPs/RFI/RFQs, updating bid calendar, assisting in the coordination of pre-bid conferences, performing internet research on possible clients and facilitating community outreach activities for the office.
• Coordinates files, documents and contracts. Includes processing, maintenance and storage in repositories such as databases, SharePoint, or off-site storage.

QUALIFICATIONS

• High School degree required. Associates degree or some administrative training is a plus.
• At least 2 years of relevant experience supporting a large office is needed.
• Ability to work in a fast paced environment often with interruptions
• Ability to thrive in a dynamic and energetic environment
• Ability to work with and speak to all level of employees from entry-level to C-Suite Executives
• Solid communication skills, both verbal and written
• Ability to take direction and prioritize responsibilities from executive leaders
• Proficient with MS Office Programs, Concur or other travel scheduling software
• Able to work in an office environment

The Walsh Group, Ltd. Is committed to providing equal opportunity to qualified applicants with disabilities to compete for jobs. To request a reasonable accommodation in completing this application, please contact the Human Resources Department at 312-563-5905 or [email protected].  

An Equal Opportunity Employer, Disability/Veteran

Salary Range Disclaimer

Please note that job titles may span more than one career level. The actual base pay is dependent upon many factors, including but not limited to: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a bonus and other benefits.