Procurement Administrator

Primary Location :

BIGGLESWADE, United Kingdom

At Solina, our community of close to 5,000 people share a passion for food and live our entrepreneurial culture.

We design customised savoury solutions for our clients operating in the food industry, food service, butchery and nutrition markets. With sustainability at the heart of our business model, we aim to produce food that is good in every sense of the word: delicious, nourishing, affordable, sustainable and convenient.

Solina is a fast-growing business, with around 50 production sites and R&D laboratories present in more than 19 countries mainly in Europe and North America.

By constantly rethinking culinary solutions, we make food matter for people and the planet.

 

If you're ready for a new adventure in a dynamic, expanding, passionate, international company, join us !

About the Role

An excellent opportunity to join a collaborative procurement team and contribute to the efficiency and effectiveness of procurement operations across the UKI business. You will play a vital role in supporting both operational and strategic procurement activities.

Key Responsibilities

Procurement Data & Systems

• Maintain and update procurement systems, including supplier data, pricing, and contract information
• Ensure high levels of data accuracy, integrity, and consistency
• Maintain procurement documentation, reports, and KPI tracking tools

Supplier & Sourcing Support

• Support sourcing activities, including gathering supplier information and issuing RFQs
• Assist with tender processes and supplier documentation as directed
• Support supplier onboarding and ensure master data is accurate and up to date

Operational Support

• Monitor contract usage against forecasts and highlight variances
• Support resolution of invoice queries with suppliers and internal teams
• Assist with order tracking, expediting, and reviewing volume variations with purchasing teams

Stakeholder Collaboration

• Work closely with Supply Chain, Production, NPD, and Finance teams
• Support innovation and product development by coordinating supplier samples, pricing, and specifications
• Build and maintain effective relationships with suppliers and internal stakeholders

Governance & Compliance

• Ensure adherence to procurement policies, processes, and compliance requirements

General Support

• Provide administrative and coordination support to the procurement team
• Support ad hoc procurement projects and activities as required

Skills, Experience & Knowledge

Core Skills

• Strong organisational and prioritisation skills
• Good communication skills
• High attention to detail and accuracy
• Ability to manage multiple tasks in a fast-paced environment

Technical Skills

• Intermediate Excel skills (e.g. Pivot Tables, VLOOKUP, data handling)
• Experience with procurement systems or ERP platforms (desirable)

Experience

• Previous experience in an administrative or procurement support role is preferred
• Experience working in a supply chain, manufacturing, or FMCG environment is advantageous

Behavioural Competencies

• Strong communication and stakeholder management skills
• Proactive, organised, and solution-oriented approach
• Ability to collaborate effectively across cross-functional teams

Key Performance Indicators (KPIs)

• Accuracy and completeness of procurement data
• Timeliness of supplier onboarding and updates
• Timeliness of sample, pricing and spec support for tender and customer activity
• Responsiveness and resolution time for invoice queries
• Contract tracking accuracy and reporting quality

Benefits

• A competitive salary with a Hybrid working model (3 days per week on-site in Biggleswade)
• Occasional travel to UKI sites and suppliers, with a small chance of very limited international travel

We are open to talents of all backgrounds. Our recruitment process is based on competences, and we openly welcome all candidates of all types according to our DEI Commitment