- Salary
- $28 – $30
- Location
- Berkeley, CA, US
- Workplace
- Onsite
- Department
- Customer Service
- Education
- Bachelor
- Closing date
- Today
- Source
- iCIMS
Description
Overview
In-person Local Administrative Coordinator for HortScience | Bartlett Consulting | Berkeley, CA
HortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley office. We are looking for an organized, reliable, and self-motivated professional with strong administrative, bookkeeping, and customer service skills.
As part of a small consulting team, you will play a key role in office administration, financial support, client coordination, and project tracking while working closely with the H|BC Manager and consulting staff.
Benefits
$28.00 - $30.00 per hour, based on education, experience, and skills.
We offer competitive compensation, as well as:
- A safety-first culture and professional workplace
- Advancement opportunities - we promote from within
- Medical, dental, vision, life, and disability insurance
- 401k retirement plan
- Paid time off and holidays
- Bonus program
Responsibilities
Work Schedule
- Monday through Friday
- 8:00 AM to 5:00 PM
- Full-time, in-office position located in Berkeley, CA
Key Responsibilities
- Manage daily office operations, phones, visitors, mail, filing, and supplies
- Maintain client and employee records
- Process accounts receivable and accounts payable
- Generate invoices, track payments, and assist with collections
- Support payroll, expense reporting, and timesheet tracking
- Prepare monthly financial reports and budget tracking
- Maintain client and project files
- Assist with contracts, W-9s, and Certificates of Insurance (COIs)
- Package and ship project samples as needed
- Coordinate with vendors and service providers
Qualifications
Education and experience
- High school diploma is required; B.S. or A.A. degree highly preferred.
- A minimum of one year’s work experience in office/administrative/bookkeeper setting.
Computer skills
- Strong computer skills: able to create and manage electronic files, communications, and maintain records electronically.
- Experience with QuickBooks Online preferred
- Stronge knowledge of Microsoft 365, SharePoint, and Teams as form of internal communications
Personal and physical requirements
- Excellent verbal and written communication skills; able to communicate effectively with clients and staff.
- Ability to work independently, maintain confidentiality, and manage multiple priorities
- Strong sense of customer service and cooperative approach to client interaction.
- Good organizational skills: able to manage time, meet deadlines, keep records and documents organized.
- Intelligent, reliable, self-motivated.
- Work and interact with people with integrity and honesty.
- Be able to maintain confidential information.
The F. A. Bartlett Tree Expert Company is an Equal Opportunity and E-Verify Employer.
