Office Coordinator

TransPerfect Is More Than Just a Job…
Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.

TransPerfect was founded with a mission to help the world's businesses navigate the global marketplace. Today, we have grown to be an industry leader organization by helping clients globalize their business no matter what service they might need. TransPerfect provides a full array of language and business support services, including translation, multicultural marketing, website globalization, legal support, and any kind of technology solution.

Responsibilities:

• Professionally screen and transfer a high volume of incoming calls

• Greet and interact with clients, vendors, and visitors and coordinate their visit with the appropriate staff member

• Ensure visitors lock belongings in provided lockers during special projects

• Responsible for appearance of the reception, conference room, pantry, and common office areas, including cleanliness

• Open, sort and distribute checks for accounting

• Open, sort, and distribute incoming correspondence

• Sign for & trackFedEx/UPS/messenger packages

• Prepare refreshments for client meetings (water, coffee, etc.)

• Order office and pantry supplies

• Coordinate travel itineraries and arrangements

• Coordinate and maintain  office space, telephone lists, security badges, and office keys

• Serve as the main point of contact for building management and local vendors

• Assist with coordinating office events

• Perform general office work for Operations, HR, Recruitment, and Managers as needed

• Work directly with local divisions to assist with project needs

• Act as a point of contact for equipment/services/operations issues in the office

• Liaise with the global operations team

• Assist in special projects as needed

• May assist in coordinating Coordinate travel itineraries and arrangements

As an Operations Assistant  Receptionist you are a:

• Creative thinker – You are curious and unafraid to ask questions

• Hard worker – You are industrious and diligent in everything you do

• Innovator – You are willing to initiate changes and introduce new ideas

Your experience includes:

• Bilingual in English and Spanish

• Strong customer-service orientation

• A friendly disposition

• Excellent written and verbal English communication skills

• Ability to independently troubleshoot and drive issues to resolution

• Must possess excellent customer service skills and a willingness to be helpful

• Experience in guest services, or in a client-facing role

• Ability to maintain professionalism in all situations

• Experience working in an office assistant role, or similar experience

• Experience booking travel and working with TMC, preferred but not required

At TransPerfect, there are a lot of growth opportunities. All departments offer career growth and development that can combine your skills, interest and experience. We encourage our employees to have a continuous dialogue with management about growth opportunities throughout your tenure with the company.

End your job search and find your career at TransPerfect #careersNOTjobs.

For more than 25 years, we have honed a culture where all kinds of ideas are shared and new ventures are not only welcomed, but also encouraged. In this fast-paced environment, employees are intellectually stimulated so they can grow alongside the organization. From Intern to President, we believe that every single employee should have a voice and contribute to the amazing services we offer our clients.

TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law

For more information on the TransPerfect Family of Companies, please visit our website at www.transperfect.com.