Commercial Executive – Distribution Center Operations , Savli, Vadodara (India)

Department: Logistics / Supply Chain / Distribution / Transportation

Employment Type: Full Time

Location: India

Reporting To: Vinod Pandya

Description

Key Responsibilities

• Prepare customer invoices accurately in accordance with sales orders, dispatch instructions, and contractual terms. 
•  Prepare invoices as per Letter of Credit (LC), banking documentation, export/customer-specific documentation, and statutory requirements. 
• Generate E-Way Bills, delivery challans, packing lists, and other dispatch-related documents. 
• Ensure timely processing of dispatch documentation to avoid shipment delays. 
• Verify pricing, discounts, taxes, freight, and other commercial terms before invoice generation.

• Prepare and process Credit Notes and Debit Notes for sales returns, pricing corrections, shortages, damages, rebates, and commercial adjustments. 
• Maintain complete supporting documentation and obtain necessary approvals. 
• Coordinate with Finance, Sales, and Customers for timely closure of commercial adjustments.

• Conduct monthly inventory verification and stock reconciliation. 
• Coordinate physical stock counting and investigate inventory discrepancies. 
• Ensure timely reconciliation between physical inventory and ERP records. 
• Assist in implementing inventory control measures to minimize stock variances. 
• Support periodic cycle counts and annual stock verification.

•  Coordinate daily activities between Warehouse, Logistics, Sales, Finance, and Customer Service teams. 
•  Support dispatch planning to ensure timely order execution. 
•  Monitor pending dispatches and documentation status. 
•  Ensure smooth coordination with transporters and logistics partners.

•  Ensure compliance with GST regulations in invoicing and documentation. 
•  Verify GST rates, HSN codes, tax calculations, and statutory requirements. 
•  Support Finance during GST reconciliations and statutory audits. 
•  Maintain compliance with company policies and applicable commercial regulations.

• Prepare daily, weekly, and monthly MIS reports related to: Inventory, Dispatches, Billing, Sales, Stock ageing, Pending invoices, Commercial transactions.
• Analyze operational data and highlight exceptions for corrective action. 
• Support management with periodic performance reports and dashboards.

Skills, Knowledge and Expertise

• Strong knowledge of Distribution Center and Warehouse Operations.
• Commercial documentation and invoicing. 
• GST regulations and statutory compliance. 
• Inventory management and stock reconciliation. 
• ERP systems (SAP, Oracle, Microsoft Dynamics, Infor LN, or equivalent). 
• MS Excel (Advanced), including Pivot Tables, VLOOKUP/XLOOKUP, and reporting. 
• Understanding of E-Way Bill generation and logistics documentation. 
• Knowledge of Letter of Credit (LC) documentation and banking requirements

• Masters in Commerce (M-Com) or Degree in  Supply Chain Management, Logistics, or related field
•  5–7 years of relevant experience in commercial operations, warehouse/distribution center operations, logistics, or supply chain functions in a manufacturing or trading organization.