- Salary
- $52k+
- Location
- Concord, ON
- Type
- Full-time
- Experience
- 25+ years
- Education
- Master
- Closing date
- Today
- Source
- ApplyToJob
Description
Project Coordinator – Security Systems & Technology Integration
Location: Concord/Vaughan, Ontario
About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
Procurement & Materials Management
Scheduling & Resource Coordination
Documentation & Reporting
Customer Communication
Financial Support
Qualifications
Required
Preferred
Experience with the following is considered an asset:
Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.
What We're Looking For
The ideal candidate is:
Key Success Metrics
Compensation & Benefits
Salary: $52,000 per year, based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.
Location: Concord/Vaughan, Ontario
About Us: For over 25 years, The New Age Group has delivered trusted security and technology solutions, specializing in video surveillance, access control, communications, networking, and infrastructure systems. We thrive in a fast-paced environment, working on innovative and impactful projects while helping organizations protect their people, property, and operations.
Position Summary - The Project Coordinator will support the Project Manager in the planning, procurement, scheduling, documentation, and successful delivery of security and technology integration projects.
Key Responsibilities
Project Administration
- Assist Project Managers with project execution
- Create and maintain project files and documentation
- Track project schedules, milestones, and deliverables
- Coordinate project documentation and reporting
- Generate project status reports
- Track action items, deficiencies, and project close-out requirements
Procurement & Materials Management
- Create purchase orders and get approved by PM
- Coordinate material ordering and procurement
- Communicate with suppliers, distributors, and manufacturers
- Track deliveries, lead times, and backorders
- Verify material receipts against project requirements
- Maintain project material logs and inventory records
Scheduling & Resource Coordination
- Assist the PM with field technicians and subcontractors scheduling
- Assist the PM to coordinate site visits, inspections, and service calls
- Assist the PM to coordinate commissioning and system handover activities
- Assist with manpower planning and resource allocation
- Assist the PM to organize project meetings and internal coordination activities
Documentation & Reporting
- Assist the PM to maintain project drawings and revision control
- Assist the PM to organize manuals, warranties, test reports, and closeout documentation
- Assist the PM to track change orders, approvals, and customer requests
- Assist the PM with project closeout packages and turnover documentation
- Assist the PM to maintain accurate project records within company systems
Customer Communication
- Assist the PM to coordinate customer meetings and site visits
- Assist the PM to prepare and distribute meeting minutes
- Assist the PM communicate project schedules, updates, and key milestones
Financial Support
- Assist the PM with progress billing and invoicing
- Assist the PM to track project costs and expenses
- Assist the PM to support change order preparation and documentation
- Assist the PM with collections and project-related administrative functions
Qualifications
Required
- Excellent written and verbal communication skills
- Ability to read and interpret project drawings, specifications, and scopes of work is considered an asset
- Strong organizational, planning, and time-management skills
- High attention to detail with the ability to manage multiple priorities simultaneously
- Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and SharePoint
- Ability to maintain confidentiality and exercise discretion when handling sensitive information
- Professional demeanor with strong customer-service and relationship-building skills
- Ability to work independently, take initiative, and follow through on commitments
- Strong problem-solving and decision-making abilities
- Reliable, punctual, and highly accountable
- Comfortable working in a fast-paced environment supporting multiple projects and field teams
- Must demonstrate integrity, professionalism, and discretion when supporting security-sensitive projects
- Ability to work with confidential information and security-related documentation
Preferred
Experience with the following is considered an asset:
- AutoCAD
- Smartsheet
- Microsoft Project
- QuickBooks
- ERP Systems
Previous experience supporting projects within government, education, healthcare, transportation, enterprise, or critical infrastructure environments is considered an asset.
What We're Looking For
The ideal candidate is:
- Organized and detail-oriented
- Professional and customer-focused
- Confident coordinating multiple priorities simultaneously
- Comfortable working with field personnel, clients, and vendors
- Proactive and solutions-driven
- Committed to quality and accountability
- Interested in building a long-term career within the security and technology industry
Key Success Metrics
- Projects delivered on schedule
- Material shortages minimized
- Accurate and timely project documentation
- Timely project billing and administrative processing
- High customer satisfaction
- Effective coordination between office and field teams
Compensation & Benefits
- Competitive salary
- Extended health and dental benefits
- Company training and certification opportunities
- Career advancement opportunities
- Supportive team environment
- Exposure to leading security, networking, and technology platforms
Salary: $52,000 per year, based on experience and qualifications.
Apply Today: If you are a highly organized professional looking to build a career in a growing security and technology integration company, we encourage you to apply and join The New Age Group team.
Skills
ExcelQuickBooksAutoCADERPProcurement
